Executive Administrative Business Partner, Opendoor

• This is a great opportunity for someone with a few years of experience who enjoys execution, coordination, and problem-solving, and wants to grow their career in executive operations
• Minimum 3+ years of experience in an administrative, executive assistant, office coordination, or customer-facing role
• Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Ability to manage multiple tasks and shifting priorities
• Professional judgment and discretion when handling sensitive information
• Proactive, dependable, and comfortable working independently
• Familiarity with Google Workspace and modern collaboration tools

Desirable

• Candidates must be based within a 50-mile commuting distance of the office (240 Richmond St W, Toronto, ON) and able to be physically present in the office 4 days a week
• We’re looking for an Executive Assistant (EA) to support leaders on our Executive Operations team
• This role is focused on keeping leaders organized, meetings running smoothly, and day-to-day operations moving forward—while also providing light support for our growing Toronto office
• Executive Support:
• Manage calendars and schedule meetings for assigned leaders
• Help resolve scheduling conflicts and keep meeting cadence organized
• Coordinate meeting logistics, including agendas, pre-reads, notes, and follow-ups
• Support leadership meetings and All-Hands
• Draft and edit internal communications as needed
• Book travel and submit expenses accurately and on time
• Assist with onboarding and offboarding for leader-owned teams
• Support recruiting coordination, including scheduling and candidate communications
• Partner with Finance and Procurement on purchase orders and vendor coordination
• Toronto Office Support:
• Serve as the local point of contact for the Toronto office
• Perform light, regular office checks to ensure the space is clean, safe, and ready for use
• Coordinate with building management and vendors for basic office needs
• Stock office supplies and shared amenities
• Support local events, team gatherings, and engagement activities
• Escalate facilities or safety issues to the central Workplace team as needed
• This role does not include heavy facilities management or front-desk coverage
• Why You’ll Love Working at Opendoor:
• You’ll work closely with leaders and gain exposure to how teams operate
• You’ll help shape a positive in-office experience for our Toronto team
• You’ll be part of a supportive, fast-moving environment where ownership is valued
• You’ll have room to grow and develop your career in executive operations