Executive Administrative Assistant, ODAIA
Commercial insights platform for Pharma
Job no longer available
Commercial insights platform for Pharma
21-100 employees
Job no longer available
21-100 employees
Company mission
ODAIA's mission is to help pharma sales and marketing teams by using AI to understand and predict customer behaviour.
Role
Who you are
- Minimum 5 years of proven experience successfully providing executive administrative support to multiple executives simultaneously
- Post-Secondary degree in Business Administration, or a similar degree or related experience
- Creativity, enthusiasm and a genuine passion for helping others
- Adaptable, agile, accountable and thrives in a fast growing company or startup environment
- Ownership driving projects to successful completion
- Ability to independently identify issues, complete research, suggest and implement improvements
- Curiosity and continuously growing, learning and improving
- Forethought and planning, anticipating potential outcomes and issues and remains several steps ahead at all times
- Expert organization skills and precise attention to detail
- Resourcefulness, with great judgment and decision making
- Ability to comfortably operate in ambiguity, making decisions and taking action in a way that reflects the thought process and best interests of the leadership team and the business
- Exceptional verbal communication and writing skills, able to quickly draft and edit thoughtful, precise and professional communications
- Excellent organizational and time management skills and a proven ability to manage multiple projects simultaneously
- Experience managing confidential and sensitive information
- Tech savvy and the ability to efficiently and effectively use different operations software tools
- We use Google Workspace, Microsoft Office Suite, Collage, Wagepoint, Lever, Dext, Slack, Notion, Canva, Jira, etc
What the job involves
- Reporting to the CEO, the Executive Administrative Assistant will play a crucial role in supporting our fast paced Senior Leadership Team by providing efficient and effective administrative support
- The Executive Administrative Assistant will be an integral member of the team, working closely with senior executives and contributing to the overall success of the organization
- Provide ongoing and continuous support to all members of the Senior Leadership Team
- Remain in close communication, provide regular updates and efficiently and effectively manage changes and priorities
- Manage calendars, coordinate and schedule meetings
- Attend meetings, take notes, follow up on outstanding items, drive follow ups, and act as an accountability partner
- Coordinate and book business travel
- Organize and manage preparation of Board meetings, Leadership Meetings and other meetings and projects as required
- Create, prepare and review documents, reports, presentations and spreadsheets as required from time-to-time
- Initiate and complete challenging, rewarding and fun projects that continue to support the business and the leadership team
- Maintain and improve the collection, storage and maintenance of company documents, NDAs, contracts, etc
- Act as a resource and provide guidance and information to others inside and outside the organization
Our take
ODAIA have been growing fast in recent years. The company began in the University of Toronto with an intensive period of R&D in AI, journey mapping, and process mining. From there, the ODAIA commercial insights platform for the pharmaceuticals industry was born. Their MAPTUAL solution uses AI and predictive analytics on a vast spread of data to segment and target physicians, thereby driving up customer engagement.
Their rapid growth can be put down, in part, to a widespread shift in the way healthcare providers (HCPs) interact with Pharma, precipitated by the Covid pandemic. With on-site visits restricted, pharma reps needed to seek out different ways of forging meaningful client connections. What we’re seeing now is pharma messaging developing into more detailed, tailored forms of HCP support. As we’ve seen with marketing more generally, big data analytics is a phenomenally powerful tool for maintaining this competitive, tailored edge and funding awarded at the beginning of 2023 proves that ODAIA's AI is being tipped as a solution for the "bottleneck" in pharma delivery and testing.
This means that ODAIA are blazing what is likely to prove an impressive trail in the new model of Pharma/HCP relations. Offering a more streamlined, modern method of targeting and value production, ODAIA is likely to prove an increasingly crucial player going forward in a highly lucrative market.
Steph
Company Specialist at Welcome to the Jungle
Insights
49% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
May 2023
$25m
SERIES B
Feb 2022
$13.8m
SERIES A
Total funding: $43.4m
Company benefits
- Flexible Working Hours - We focus on what we achieve and not the number of hours we clock. We trust our employees and empower them to shape their work themselves so that they can achieve the best possible results
- Remote Work - We are a remote-first company with plans for in-person collaborative work sessions post-covid. We leverage many synchronous and asynchronous communication tools as well
- As virtual social events
- Flex Vacation Policy - Our employees can take time off whenever they want - as long as they get their work done, get the time approved, and get things covered while they're away. One of our core values is trusting and respecting each other, and this policy is just one of the ways we show it
- Leadership Opportunities - If you’re willing to invest in yourself, we’re willing to invest in you! As a fast growing company, there’s lots of opportunities for career advancement and personal development
- Health Benefits - We offer top-notch health benefits for medical, dental, vision care, prescription drug coverage, travel insurance and alternative treatments such as acupuncture and chiropractic services
- Device and WFH Allowance - To ensure a comfortable remote workspace, we provide our employees with an allowance that could be used for enhancing your WFH setup. We are loving our new Apple Silicon Macs
Company HQ
South Core, Toronto, ON
Leadership
Philip Poulidis
(CEO)Veteran public company executive leader, board member, and startup CEO with experience in the IoT, Semiconductor, Digital Health, and Enterprise SaaS markets.
Helen Kontozopoulos
(Chief Tech Evangelist)Has been teaching product development, design, and entrepreneurship for 9 years at the University of Toronto in the Department of Computer Science and the Department of Computer and Mathematical Sciences. Also co-founded UofT's Department of Computer Science Innovation Lab.
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