Senior Corporate Paralegal, insightsoftware

• This remote role requires a detail-oriented professional with extensive experience in entity management, regulatory compliance, and corporate transactions who thrives in a fast-paced environment
• Bachelor's degree OR Paralegal Certificate from an accredited program
• Global corporate paralegal experience
• M&A integrations experience strongly preferred
• Experience with privately held companies and cross-border operations
• Hands-on experience with entity management software systems, particularly Computershare (GEMS) preferred
• Proficiency with Microsoft 365 suite and DocuSign
• Knowledge of computer-based legal research tools and resources
• Experience with entity management software and corporate databases
• Experience managing entities in the US, EMEA, and APAC
• Excellent written and oral communication skills with strong critical thinking abilities
• Exceptional problem-solving skills with ability to work with incomplete information and identify next steps
• Exemplary personal and professional integrity with strong legal ethics
• Ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong attention to detail with commitment to high-quality work product
• Ability to work under pressure, juggle multiple assignments, and meet tight deadlines
• Excellent organizational skills with ability to plan, organize, and complete multiple related tasks
• Proactive ownership mentality with strong follow-up and follow-through capabilities
• Team player with ability to interact and collaborate cross-functionally on a global basis
• Flexibility to respond quickly to shifting demands and opportunities
• Ability to compile, analyze data, and provide information in report format
• Comfortable taking ownership of projects with appropriate follow-up
• Familiarity with or curiosity about AI-enabled tools (e.g., contract analysis, document automation, compliance monitoring platforms)
• Growth mindset and willingness to adopt emerging technologies that streamline legal processes
• Fast-paced, dynamic environment requiring adaptability and quick response to changing priorities

Desirable

• We are seeking an experienced Senior Global Corporate Governance Paralegal to join our legal team at a dynamic privately held company and provide comprehensive support for corporate governance matters across our international operations
• Reporting directly to the Legal M&A Integrations & Operations Director, your responsibilities include:
• Maintain and oversee global entity portfolio, ensuring compliance with local jurisdiction requirements globally
• Manage corporate records, statutory minute books, and governance documentation for subsidiaries worldwide
• Coordinate annual filings, registered agent services, and statutory requirements across multiple jurisdictions, ensuring compliance with the latest applicable guidance
• Oversee entity management software systems, ensuring data accuracy and system optimization
• Prepare and file corporate formation documents, amendments, and dissolution paperwork
• Draft and prepare board resolutions, consent actions, and corporate authorizations
• Manage director and officer appointments, resignations, and changes across global entities in a cost effective and time efficient manner
• Maintain signature authority matrices and corporate authorization schedules
• Ensure compliance with corporate governance policies and procedures
• Complete Know Your Customer (KYC) requests and other forms for banking, vendor, and client relationships
• Prepare corporate documentation packages including certificates of good standing, corporate charts, and officer certificates
• Coordinate with local counsel and service providers to obtain jurisdiction-specific documentation
• Maintain current corporate organizational charts and ownership structures
• Assist with merger and acquisition due diligence processes
• Coordinate post-closing integration activities including entity rationalization
• Support organizing transaction documentation and closing coordination
• Maintain transaction-related corporate records and documentation in a structured way and communicate how to access relevant stakeholders
• Administer entity management software platforms and databases
• Generate reports and analytics on entity portfolio and compliance status
• Leverage AI-enabled legal and compliance tools to enhance efficiency in document review, entity management, and governance tracking
• Explore opportunities to integrate AI-driven process improvements into legal operations and reporting workflows