Executive Assistant, Mondelēz International

• The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality
• Proven experience as an Administrative Assistant, Office Assistant, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or Google Workspace
• Ability to prioritize tasks and adapt to changing needs
• Professionalism and discretion
• Initiative and problem-solving ability
• Strong interpersonal skills
• Adaptability and flexibility
• Customer-service mindset
• Ability to work independently and as part of a team

Desirable

• The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office or department
• This role supports leaders and team members through a variety of tasks related to organization, communication, scheduling, and project coordination
• Manage calendars, schedule meetings, and coordinate logistics
• Prepare agendas, presentations, and meeting materials
• Draft, proofread, and edit correspondence, reports, and documents
• Track deadlines and follow up on action items
• Serve as a point of contact for internal and external stakeholders
• Manage incoming emails and inquiries professionally and efficiently
• Coordinate meetings, events, and travel arrangements
• Support cross-functional communication and collaboration
• Assist with planning and execution of projects and initiatives
• Monitor project timelines and provide status updates
• Maintain tracking tools for priorities and deliverables
• Support process improvements and administrative efficiencies
• Order office supplies and manage vendor relationships
• Assist with expense reports, invoices, and budget tracking
• Support onboarding logistics for new employees
• Help maintain a productive and organized work environment