Talent Operations Specialist, Coalition

• A self-starter and problem solver who doesn’t wait to be told what to do—you see gaps, propose solutions, and execute
• Highly organized, detail-oriented, and calm under pressure, with the ability to manage multiple moving parts without dropping the ball
• Comfortable operating in ambiguity and finding solutions even when constraints or challenges arise
• Energized by supporting others and delivering a great experience, while holding a high bar for accuracy, professionalism, and follow-through
• 2+ years of experience in Operations, Recruiting coordination or a related role
• Experience coordinating interviews and managing complex calendars across multiple time zones (U.S. and Europe)
• At least 1 year of hands-on experience with an ATS (e.g., Greenhouse)
• Clear, professional communicator who builds trust with candidates and stakeholders and handles confidential information with discretion
• Strong operational instincts with a bias for action and execution in fast-paced environments

Desirable

• The Talent Operations Specialist plays a critical role in enabling Coalition’s global hiring engine and delivering an exceptional candidate experience
• This is a highly execution-oriented role for someone who likes to own problems, move fast, and get things done—even when the path forward isn’t obvious
• You’ll be at the center of interview orchestration, candidate experience, and operational excellence across the People & Talent organization
• This role is ideal for an early-career operator who thrives on creating momentum and impact, and who wants to grow into a broader Talent role over time
• You’ll work cross-functionally with Recruiters, Hiring Managers, Marketing, and People partners, helping define how Coalition attracts, engages, and supports top talent globally
• Own end-to-end interview coordination across multiple time zones, ensuring a seamless, high-touch experience for candidates and interview teams
• Act as a trusted, proactive partner to Recruiters and Hiring Managers—anticipating scheduling challenges, resolving issues quickly, and keeping processes moving forward
• Serve as the frontline owner of Talent Operations requests, triaging and resolving Jira tickets related to interview logistics, systems, and role setup in line with SLAs
• Maintain a clean, accurate, and reliable Applicant Tracking System (ATS), ensuring data integrity and smooth handoffs across the hiring lifecycle
• Follow, reinforce, and continuously improve coordination playbooks, communication standards, and operational workflows
• Partner with Marketing to support employer branding initiatives, including social media, careers site content, and talent attraction projects
• Actively identify opportunities to improve efficiency through tooling, automation, and process improvements—especially through responsible use of AI-enabled tools
• Stay curious and current on emerging Talent and AI tools, contributing to lightweight enablement and best practices for the team