Administrative Assistant, Affinity
$70.5-88k
Relationship intelligence company
Job no longer available
Relationship intelligence company
201-500 employees
Job no longer available
$70.5-88k
201-500 employees
Company mission
To create a world where anyone can cultivate and fully harness their network to succeed, by building a new kind of infrastructure to power all relationship-driven industries and applications.
Role
Who you are
- This is an ideal early-career role for someone with 1–3 years of administrative experience who wants to level up their skills while working alongside seasoned executive support professionals
- If you thrive in dynamic environments, love switching between different types of projects, are eager to learn, and want to build a strong foundation in strategic executive operations, this role is for you
- 1–3 years in an administrative, coordination, or operations role (SaaS, fintech, or professional services preferred)
- Some experience juggling multiple priorities or working cross-functionally
- Demonstrated ability to handle confidential information with discretion
- You don't need to be an expert—we're looking for someone eager to learn and grow with strong foundational skills
- Solid proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
- Curious about or some exposure to AI tools (Claude, ChatGPT, Gemini) for process improvement and productivity
- Willingness to learn workflow automation (Zapier or similar)
- Comfortable with Zoom and basic video conferencing
- Eager learner: You ask questions, take feedback well, and genuinely want to develop your skills
- Team player: You thrive working collaboratively and appreciate mentorship
- Adaptable: You stay calm when priorities shift and can switch between different projects
- Proactive: You think ahead, spot problems early, and speak up with ideas
- Detail-oriented: You care about getting things right and following through
- Want to build a career in executive operations or business operations
- Find fulfillment in being the go-to partner who enables leadership success
- Value learning and growth over already knowing everything
- Enjoy variety and being part of a collaborative team
What the job involves
- Join Affinity's Executive Operations team as a collaborative partner supporting members of the team
- You'll support the Executive Operations team in managing high-impact initiatives across a fast-paced environment—customer programs, company-wide events, and cross-functional coordination—while learning to build cutting-edge AI workflows and processes. This role requires you to pivot quickly when things change, juggle multiple workstreams simultaneously, and stay energized by variety rather than routine—but you won't be doing it alone
- Think of this as a mentorship-driven growth opportunity where your work creates real impact—with our senior Executive Operations team guiding you every step of the way
- Assist with co-ordinating customer and prospect programs including (but not limited to) Notion tracking, spreadsheets, meeting invites, meeting spaces, hotel bookings, ground transportation, and catering
- Support All Hands production and quarterly business review logistics
- Research and coordinate venues for executive offsites, build events, and GTM gatherings
- Assist with managing event RSVPs, communications, and day-of logistics including DoorDash tracking and on-site support
- Work alongside the team to manage complex domestic and international travel arrangements
- Assist with any hotel bookings and budget approvals in partnership with Finance
- Book meeting rooms for local executives and arrange hub access for visiting guests
- Provide vacation coverage for Executive Operations team across the organization
- Help build AI-enabled workflows to streamline administrative processes
- Create and maintain spreadsheets, trackers, and operational calendars as sources of truth
- Assist with slide preparation and formatting
- Participate in weekly EA team syncs and monthly alignment meetings
- Track quarterly priorities and ensure weekly updates are completed
- Support operating cadence logistics across departments
- Assist with presentation reminders and formatting for internal slide presentations
- You'll learn from the best. Our Executive Operations team brings decades of combined experience and is genuinely invested in teaching you the craft of executive operations. You'll receive:
- Hands-on mentorship from our Executive Operations team who've supported C-suite executives at high-growth companies
- Exposure across departments—Product, Engineering, GTM, and Executive teams
- Skill development in AI automation, event management, executive travel, and strategic coordination
- Real responsibility with appropriate support—you'll contribute meaningfully while building your expertise
Our take
Up to 90% of company profiles in traditional customer relationship management systems (CRMs) are incomplete or out-of-date, causing missed sales opportunities and wasted time. Affinity exists to change this state of affairs, using AI to analyse a company's communications and interactions to provide the most accurate profile possible, powering sales and excellent customer relationships.
While other modern CRMs exist, few of them are able to automate data input on the scale of Affinity, which has processed around 20 trillion emails and hundreds of thousands of calendar events to date. It also focuses on industries that are underserved in the CRM sector, including investment banking and real estate. This has grown it a client base of more than 3,000 customers including major enterprises such as Bain Capital Ventures, Nike and Twilio.
Affinity is focusing on expanding its sales, marketing, and engineering teams to grow its customer base and develop new products. As companies look to both improve the performance of their sales teams and reduce costs in manual data entry, Affinity's product is likely to remain extremely popular.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
93% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Sep 2021
$80m
SERIES C
Feb 2019
$26.5m
SERIES B
Total funding: $122.6m
Company benefits
- Grocery allowance
- Wellness allowance
- Retirement options
- Flexible PTO
- Education budget
- Health insurance
Company HQ
Financial District, San Francisco, CA
Leadership
Ken Fine
(CEO)Ken joined Affinity in 2024 as CEO. Prior to this, he spent nearly 5 years at Heap as President, COO, and CEO. He also served as the CEO fo Symphony Commerce.
Rebecca Campbell
(CTO)Prior to joining Affinity in 2025, Rebecca worked at Mural as a SVP of Engineering. She also co-founded Caregiven where she served as the CTO of nearly 3 years.
Lindsay Bayuk
(CMO)Prior to joining Affinity in 2025, Lindsay was the CMO of Fullstory. She also spent nearly 7 years at Pluralsight, joining as the VP of Product Marketing before becoming the VP of Portfolio Marketing and then CMO.
Adam Goldman
(CFO)Prior to joining Affinity in 2024, Adam was an SVP and CM of Codecademy at Skillsoft. He also served as the CFO for Codecademy for nearly 2 years
Andy Bryson
(CPO)Andy has been at Affinity since 2019, joining the team as a VP of Product before becoming SVP in 2021 and CPO in 2023.
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