Executive Assistant, Phasecraft

• This role requires an experienced individual with outstanding communication skills, the ability to anticipate needs before they arise and highly developed judgment skills
• Proven experience supporting C-level executives, founders or senior leadership in a fast-paced environment
• Exceptional organisational and time-management skills, with an ability to multitask, prioritise and stay calm under pressure
• Demonstrated ability to act with discretion, confidentiality and professional judgement
• Ability to proactively anticipate needs and solve problems
• Strong initiative and comfortable working with minimal direction
• Strong written and verbal communication skills with excellent attention to detail

Desirable

• We are now looking to hire an Executive Assistant to support a Co-Founder in our London office and in his job as a Professor at a leading academic institution
• You'll manage the Co-Founder’s complex and rapidly changing diary; prioritise meetings and commitments based on strategic importance to Phasecraft and in his academic appointment
• Triage and prioritise complex and constantly changing academic administrative tasks and inbound requests, and assist in executing these
• Manage inbox flow, prioritising communications and ensuring clarity
• Track action items and deadlines, ensuring timely follow-through
• Arrange complex domestic and international travel around scientific conferences, industry events and partner visits
• Serve as point of contact for the Co-Founder and internal/external stakeholders, including investors, board members, customers, partners and students
• Develop and refine systems that will optimise the Co-Founder’s productivity and ability to focus on technical priorities; protecting time for deep work, technical thinking and writing
• Assist co-founder with life admin tasks where these free up time for higher-priority work tasks
• Handle sensitive company and personal information with absolute confidentiality
• Build strong relationships across the company to help the Co-Founder stay connected to priorities and progress
• Collating and managing expense reports and reimbursements

• The closing date for applications is 11th January 2026