Manager of Executive Assistants, Saronic
+ Opportunities for performance-based bonuses; + Stock Options
More information about location
5 days a week in office
Unmanned vehicles for maritime security
Job no longer available
Unmanned vehicles for maritime security
501-1000 employees
Job no longer available
+ Opportunities for performance-based bonuses; + Stock Options
More information about location
5 days a week in office
501-1000 employees
Company mission
To redefine maritime superiority.
Role
Who you are
- 10+ years of experience in executive administration and business operations with 5 years in people management
- Experience managing administrative or shared services teams strongly preferred
- Proven ability to bring order, prioritization, and scalability to fast-growing environments
- Strong judgment and discretion with sensitive information
- Excellent communication skills and executive presence
- Comfortable influencing senior leaders while advocating for team capacity
- Highly organized, systems-oriented, and process driven
What the job involves
- We are seeking a Manager of Executive Assistants to lead and scale a high-performing, pooled administrative function supporting Vice Presidents and other senior leaders. This role is responsible for driving service quality, prioritization, and operational rigor across the EA team while ensuring executives receive consistent, proactive, and professional support
- The Manager will hire, develop, and coach EAs; implement standard processes and tools; balance workload across the pool; and serve as the primary escalation point for administrative support
- This position allows executives to stay focused on running the business while ensuring the administrative function operates efficiently and predictably
- Directly manage a team of Executive Assistants
- Set clear expectations for service levels, responsiveness, and professionalism
- Coach, mentor, and develop EAs; provide performance feedback and career growth
- Lead hiring, onboarding, and training of new administrative staff
- Build bench strength and coverage models (PTO, surge support, transitions)
- Own allocation of EA resources across leaders and teams
- Balance workload and adjust assignments as business needs evolve
- Establish intake and prioritization mechanisms for executive requests
- Ensure continuity of support during organizational changes
- Create repeatable processes for calendar management, travel, expenses, events, and document workflows
- Drive adoption of common tools and best practices
- Define and monitor service metrics (turnaround time, coverage, satisfaction)
- Reduce noise and ad hoc work through structure and clarity
- Gather feedback from supported leaders and translate it into improved service delivery
- Act as an escalation point for conflicts, bandwidth constraints, or priority calls
- Anticipate needs and proactively recommend improvements
- Identify opportunities for automation, consolidation, and efficiency
- Manage vendor relationships tied to administrative services
- Support company events, board interactions, and cross-functional initiatives as needed
- What Success Looks Like:
- Executives receive reliable, high-quality support with fewer escalations
- EA workloads are balanced and coverage is predictable
- Standard processes are documented and consistently followed
- The administrative team is engaged, developing, and retained
- Leadership spends less time coordinating support and more time executing
- Prolonged periods of sitting at a desk and working on a computer
- Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)
Our take
Unmanned surface vehicles (USVs) are vehicles which operate at the surface of the water without a crew and can be used in oceanography and environmental monitoring, as well as for cargo transport or military applications. Saronic is a company developing USVs to have enhanced awareness and improved survivability, to be employed in maritime security.
Saronic's vehicles are designed to be smarter than previous models, with capabilities including adaptive path planning, multichannel communication, and the ability to better identify and track targets through a combination of passive sensors and advanced algorithms.
Saronic is clearly charting an ambitious course for the future of maritime innovation too. Through its strategic partnership with NVIDIA, the company has embedded cutting-edge AI and edge computing directly onto its autonomous vessels. By combining Saronic's shipbuilding and autonomy expertise with NVIDIA's advanced computing, the company is delivering smarter platform while modernizing US shipbuilding for the era of autonomy. With this momentum, Saronic should be able to scale its next-generation maritime solutions and lead the transformation of a critical industry.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 5 rounds)
Mar 2026
$1.8bn
SERIES D
Feb 2025
$600m
SERIES C
Total funding: $2.6bn
Company HQ
South Manchaca, Austin, TX
Leadership
Dino Mavrookas
(Co-Founder & CEO)Board Member of the Navy SEAL Foundation, and former Entrepreneur In Residence at 8VC. Spent 11 years as a Chief Petty Officer in the US Navy, from 2004 to 2015.
Rob Lehman
(Co-Founder & CCO)Founder of 9 Line Solutions, who is also a Communications Officer in the US Marine Corps. Previously the Chair and CEO of Temeku Technologies.
Vibhav Altekar
(Co-Founder & CTO)Former Advisor and Angel Investor for Standard Metrics and Chef Robotics. Spent 4 years working in Machine Learning at Anduril Industries.
Doug Lambert
(Co-Founder & COO)Former VP of Engineering at Terradepth. Before that, worked at Liquid Robotics for a total 8 years, ultimately as Head of Engineering.
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