Executive Assistant, Gecko Robotics

• The ideal candidate will be a trusted partner, who easily builds relationships - with the people they’re supporting, other Geckos, and external parties
• You’re someone who is energized by finding optimal solutions, anticipating blockers, and increasing efficiency
• You proactively think of ways to optimize your executives’ days, blocking time for key priorities and building context to allow you to better anticipate needs
• You’re an exceptional communicator, with meticulous attention to detail and a “no task is too small” attitude
• And above all, you’re excited by supporting a dynamic mission, enjoy the challenge of learning new things, and are happiest when you’re enabling those around you to operate at their best
• 3+ years of administrative support experience, including providing executive support at a dynamic and growing organization
• Outstanding organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Excellent written and verbal communication skills, able to build strong relationships and drive to consensus
• Highly resourceful and independent team-player, with the ability to operate autonomously and meet deadlines
• Must remain calm under pressure and enjoy thinking creatively, solving problems, and implementing process improvements
• Ability to multitask and prioritize work with a strong attention to detail
• High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Proven ability to flex and adapt to various competing demands, and demonstrate the highest level of customer/client service and response
• Ability to travel up to 25% of the time to other Gecko Robotics locations, and work flexible hours as needed

Desirable

• We’re looking for a talented and experienced Executive Assistant to support several individuals from our business and product leadership team
• As Executive Assistant, you’ll be responsible for all administrative tasks for 2-4 members of Gecko’s leadership, including calendaring, travel, and expenses
• You’ll also partner on key organizational priorities, providing project management, prioritization, and communication support to make your people as effective as possible
• Manage calendars, coordinate meetings, handle sensitive information, make travel arrangements, and track expenses. You should be capable of anticipating needs and work with decreasing reliance on guidance
• Oversee projects from conception to completion, ensuring appropriate context is passed to all relevant stakeholders across different departments
• Ensure the executives' time is optimized and strategically aligned with priorities; assist in planning and managing on a medium- to long-term basis. Additionally, you will always be thinking of ways to improve and standardize processes where it makes sense
• Assist in preparing for external meetings and managing connections and relationships made outside of Gecko
• Offer in-person support for multi-stakeholder external and internal events; occasionally plan and oversee events end-to-end
• Able to work evenings and early mornings as needed to support a growing team, as well as willingness to travel up to 25% of the time
• Work with other Executive Assistants to optimize across all of the leadership team