Office Coordinator, InMobi
Part-time, Contract-to-hire
$40/hour for a 20-hour per week schedule
5 days a week in office
Data-driven mobile marketing platform
Open for applications
Data-driven mobile marketing platform
1001+ employees
Open for applications
$40/hour for a 20-hour per week schedule
5 days a week in office
1001+ employees
Company mission
To drive real connections between brands and consumers through its data-driven mobile advertisement platform.
Role
Who you are
- If you thrive in dynamic, fast-moving environments and enjoy being the heartbeat of a team, this is a role where your organizational talent and creativity will shine
- 2–4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments
- Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting
- Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor
- Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting
- Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams
- Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus
- Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives
- A proactive, resourceful teammate who embodies InMobi’s entrepreneurial spirit, brings creative energy to everyday operations, and helps foster a workplace where innovation and connection thrive
What the job involves
- As we continue to grow, we’re looking for an Office Manager to bring structure, creativity, and warmth to our New York City workspace
- This is a part-time, contract-to-hire role (20 hours per week) with clear potential to grow into a full-time position based on individual performance, evolving business needs, and demonstrated impact
- The role blends operational excellence with people-first energy—ensuring our Midtown office runs seamlessly and reflects the spirit of collaboration that drives our global teams
- You’ll coordinate day-to-day operations, manage vendors and facilities, support onsite events, and serve as the central liaison between our New York and San Mateo offices
- This position reports into our Sr. Manager & Head of People Operations, North America, and collaborates closely with HR, IT, Facilities, and other administrative professionals to deliver an exceptional employee and guest experience
- It is designed with the potential to convert to a full-time position based on performance and evolving business needs
- You’ll join a global organization that celebrates creativity, inclusivity, and curiosity—where ideas travel fast, and collaboration spans continents
- Keep our workplace running with precision and care. Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries. Partner with IT and Facilities to ensure the workspace and conference rooms remain clean, functional, and well-equipped
- Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness
- Champion the employee experience. Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events. Create a friendly, inclusive environment that reflects InMobi’s culture
- Coordinate logistics with excellence. Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup
- Master the details of communication. Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency
- Support meeting technology and platforms. Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants
- Partner across departments. Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement
- Manage budgets and vendors responsibly. Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility
- Support broader operational projects. Take on special research assignments, administrative projects, and ad hoc requests as the business grows
- Drive innovation in process. Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales
- Be the cultural connector. Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human—where people genuinely enjoy coming together to do great work
- What success looks like: you’ve built an office environment that feels vibrant, seamless, and connected — a space where every visitor and employee feels part of something dynamic, supported by thoughtful day-to-day experiences and trusted ownership that naturally expands with the needs of the business
Our take
Mobile advertising is an incredibly important element of marketing campaigns for modern businesses, but success is limited to the quality of engagements that campaigns have on audiences. Engagement can be optimised by targeting ads to relevant audiences through cookies and other data sets, but without the right analytic tools to lead to actionable insights, this data remains useless.
InMobi provides a data-driven mobile marketing platform, offering a toolkit called InMobi Pulse that provides insights into mobile marketing based on consumer feedback, product testing, and other proprietary data. The company also provides InMobi Exchange, a platform for reaching mobile-first audiences and an enterprise-grade platform for purchasing DSP services.
Whilst it is undeniable that InMobi faces competition from other mobile-focused marketing platforms, the company stands out with the sheer range of tools it offers and its focus on markets such as India and Southeast Asia which are difficult for North American and European firms to enter. InMobi has plans to further expand globally, however, and is bringing its Glance lock screen advertising product to the US and Latin America in the near future.
Freddie
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Jul 2025
$3.7m
LATE VC
Dec 2014
$5m
SERIES C
Total funding: $224.3m
Company HQ
Central Water Catchment, Singapore
Leadership
Abhay Singhal
(Co-Founder & CEO (InMobi Advertising))Since co-founding InMobi in 2006, they have held a number of roles at the company, including Head of Global Ad Sales, MD, CRO, and now CEO. Previously co-founded TeN where they served as the Head of Sales for over 4 years.
Piyush Shah
(Co-Founder & COO (Glance))Experience as co-founder and Head of Business Development for LearningSpiral.com Pvt Ltd. Previously also a Product Manager of Consumer Payments and Assistant Vice President of Private Banking for Deutsche Bank.
Naveen Tewari
(Co-Founder & CEO (InMobi & Glance))Founder and CEO of Glance. Previously spent 3 years as an Associate at McKinsey & Company.
Mohit Saxena
(Co-Founder & CTO (InMobi))Senior Columnist for The Indian Economist since 2015. Previously founded Rizort.
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