Executive Assistant, London Stock Exchange
ExCo
3-4 days a week in office
Stock exchange in the City of London
Be an early applicant
Stock exchange in the City of London
1001+ employees
Be an early applicant
3-4 days a week in office
1001+ employees
Company mission
To make things happen, out there in the real world, where it matters.
Role
Who you are
- Experience of supporting a Senior Executive within Human Resources highly desirable
- A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments
- Experience of performing a similar role in a large scale operations department / function essential
- Total trust and respect, given the confidential and sensitive nature of related activities and programmes
- Degree or equivalent experience Educated preferred
- Experience of a financial services company or other Intense or fast-moving environment
- Polished & professional. Communication & organisational skills are key
- Ability to build and maintain relationships up to all levels both internally and externally
- Highly organised and able to prioritise effectively with minimal supervision
- Excellent communication and influencing skills
- Adept at managing a complex inbox as well as your own
- A strategic attitude with the ability to make connections and pre-empt requirements
- Resilience, tenacity and tact
- Able to liaise effectively at all levels of the organisation
- Able to act as a credible representative for the executive
- Excellent MS Office and MS Teams skills
- Excellent skills in using technologies such as MS Teams and other online collaboration tools such as Slido to enable the success of online meetings and hybrid working webinars. Presentations and other meetings
- Excellent skills in using presentation and document creation applications such as MS PowerPoint and MS Word
- Ability to work independently with minimal supervision
- Sound literacy and numerical skills
- Ability to think on feet and to react quickly to problems and solve them; and
- Flexibility, discretion and ability to respect confidentiality at all times
- Appetite for hard work and dedication to work hours required of the role
- Calm demeanour and able to function well under pressure
- Great teammate with excellence in collaboration across a matrixed environment
What the job involves
- Executive support to our Group Chief People Officer to enable her to be effective in her day-to-day activities and responsibilities
- Services include: complex diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures
- Onsite and remote support for the Group Chief People Officer n a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires
- Standard and complex diary management, supporting one of the global business functions within LSEG
- Complex inbox management on behalf of the ExCo Member
- Using critical thinking to make connections across the business, internally and externally to pre-empt ExCo member’s requirements
- Collation of briefing papers, reports and presentations
- Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
- Provision of administrative and organisational support
- Dealing with incoming communication, correspondence on behalf of the ExCo Member
- Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
- Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
- Assisting with the co-ordination of Townhalls, Roadshows and offsite events
- Meeting and greeting visitors at all levels of seniority
- Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
- Ensuring appropriate security measures are in place for travel in high risk areas
- Keeping Executive’s compliance records updated, with gifts/entertainment etc
Salary benchmarks
Our take
The London Stock Exchange is one of the world’s oldest stock exchanges, with a history dating back over 300 years. It operates as a part of LSEG (London Stock Exchange Group), one of the world’s leading providers of financial markets infrastructure, as a marketplace to enable stock brokers and traders to buy and sell stocks, bonds, and other securities.
The London Stock Exchange has lived through a stream of innovations; from telegraph and telephone, to the Market Price Display System, automatic trade matching, and the digitisation of issuer services. In 2019 it acquired Refinitiv, a financial information company, and in doing so became a global financial news and data business.
Most recently, the London Stock Exchange has made moves to support the evolution of private markets, and further build its presence in this space. It partnered with Floww, a platform that connects investors with private companies, with aims to launch a private primary capital raising facility, as well as explore new technologies and secondary market options for the platform.
Steph
Company Specialist at Welcome to the Jungle
Insights
21% employee growth in 12 months
Company
Company HQ
City of London, London, UK
Leadership
David Schwimmer
(CEO)Prior to joining LSEG in 2018, David was a Managing Director at Goldman Sachs for over 20 years.
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