Executive Assistant, 23andMe
$120-180k
More information about location
2+ days a week in office (Sunnyvale, CA)
Genetic testing and DNA analysis
Be an early applicant
Genetic testing and DNA analysis
501-1000 employees
Be an early applicant
$120-180k
More information about location
2+ days a week in office (Sunnyvale, CA)
501-1000 employees
Company mission
To help people access, understand, and benefit from the human genome.
Role
Who you are
- This individual will bring strong organization skills and a proactive attitude
- The utmost confidentiality is imperative, as well as a solution-oriented mindset
- Minimum 10-15 years of relevant work experience supporting a C-level executive
- Strong attention to detail and organizational skills, while maintaining a sense of urgency
- Ability to problem solve, including to analyze and identify key issues and information
- Strong follow-up skills, including perseverance and creativity to work within an unconventional environment
- Excellent verbal and written communication skills
- Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities
- Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude
- Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges
- Knowledge of health industry strongly preferred
- Full time, with flexibility to work after hours and on weekends as necessary
What the job involves
- We are looking for an Executive Assistant to provide support for the Office of the CEO
- This person will report into the Chief of Staff, Office of the CEO and provide a wide range of administrative support tasks and work both independently and within a team environment
- They will need to manage ambiguity and multiple priorities
- Manage the CEO’s calendar and email as the primary functions of the role
- Own all scheduling, details and logistics that flow from the CEO’s 23andMe and personal calendar
- Obtain all related materials for meetings, including agendas, backgrounders and other information based on the CEO’s daily schedule
- Own daily management and prioritizing of CEO’s email
- Work with the Office of the CEO’s team to help support various needs around the CEO’s 23andMe and personal travel
- Work with the Chief of Staff to organize quarterly strategic calendar check-ins with the CEO and Office of the CEO team to look at the calendar from a strategic perspective and make recommendations to drive efficiency of the CEO’s time
- Operate systems to keep information flowing for the Office of the CEO
- Prepare in coordination with the Office of the CEO daily updates to the CEO with reminders and questions in a timely and organized fashion
- High level of communication required with family office to ensure all details and actions are relayed in a timely manner
- Own Office of the CEO administrative tasks
- Provide administrative support and management of executive team meetings and offsites, including send the VP executive weekly updates, prepare weekly executive team materials, OKRs and other tasks as needed by the team
- Own office management functions as needed
- Create and submit expense reports for the CEO and the team and manage approval requests
- Own the maintenance of the Office of the CEO administrative manual, keeping it up to date on best practices and as a resource where all information can be found
- Act as back-up to other assistants, which may include taking notes in meetings and following-up on action items
- Assist the Office of the CEO and Chief of Staff with special projects
- Work with the Chief of Staff on a variety of special projects, including but not limited to coordinating annual performance review cycle for the CEO’s direct reports, own the management of the CEO’s annual holiday mailing, and upkeep the historical archive project ensuring Anne’s presentations, pictures and other items get updated into the archive
- Handle highly confidential and sensitive information
- Continuously strive to deliver excellence service and improve on processes and systems
- Maintain compliance with all company policies and procedures
- Perform administrative tasks as needed and other related duties as assigned
- Work as a team to allow the CEO to execute and operate with excellency
Our take
23andMe offers its customers a vision into their ancestry and health through genetic testing carried out via kits sent through the mail. Results can show users their risk of more than 50 health conditions thanks to a tube of saliva at one end and a lot of technology at the other.
This access to genetic insight has helped the company sell more than 15 million test kits in the last 15 years. This remains the core component of the business. Access to millions of customers DNA however has given the company a vast collection of genetic material, allowing 23andMe to expanded into the drug development space where it is collaborating with pharmaceutical giant GlaxoSmithKline.
23andMe is not without competition, with other big names including Ancestry and MyHeritage. However, with a valuation of $3.5 billion, it remains one of the largest, with pockets deep enough to pursue many of its growth programs. In mid-2021, the company went public through a SPAC merger with a company founded by Richard Branson. 23andMe intends to use the merger to invest in its health and therapeutics division.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
10% employee growth in 12 months
Company
Funding (last 2 of 10 rounds)
Dec 2020
$82.5m
SERIES F
Jul 2018
$300m
GROWTH EQUITY VC
Total funding: $802.9m
Company benefits
- Comprehensive health, vision, and dental plans
- Family planning, support, and leave for parents
- Mental healthcare
- Student loan assistance
- Volunteer time off
- Dog friendly office
Company HQ
Sunnyvale, CA
Leadership
Anne Wojcicki
(CEO)They studied Biology at Yale before working as a Healthcare Analyst for Investor AB, Ardsley Partners, Andor Capital, and Passport Capital for a combined 7 years. They leveraged this clinical experience to found 23andMe in 2006.
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