Office Coordinator, Versana

• 1+ years experience as a receptionist or in office operations, event coordination, executive assistant, or similar roles
• Detail-oriented mindset and ability multi-task and prioritize tasks according to business needs
• Ability to interact professionally with external customers, staff, and management, including members of senior management and government officials
• Outstanding communication, both verbally and in writing
• Collaborative attitude and commitment to fostering positive relationships across various departments and organizational levels
• Ability to work independently and as part of a team
• Flexible and can adapt to absorb new duties and responsibilities as you learn

Desirable

• This is an entry-level temporary position (~90 days) with the potential for permanent hire
• As an Office Coordinator you will play a critical role in managing our NYC office
• This includes ensuring the smooth and efficient operation of the office, providing administrative and executive support, and assisting with a variety of duties to support various departments
• You will also be responsible for fostering a positive work environment and assisting with the planning of internal and external events
• Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries
• Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings
• Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up
• Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday celebrations, and other team-related activities
• Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host
• Enhance our brand representation by overseeing the ordering and management of company swag
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues
• Answer incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments
• Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management