Onboarding and Recruiting Coordinator, Ambience Healthcare
$75-95k
+ Equity grants
4-5 days a week in office
AI operating system for healthcare
Be an early applicant
AI operating system for healthcare
101-200 employees
Be an early applicant
$75-95k
+ Equity grants
4-5 days a week in office
101-200 employees
Company mission
To supercharge clinicians with breakthrough generative AI technology.
Role
Who you are
- This is a high-slope role ideal for someone who thrives in fast-moving environments, loves building structure, and is energized by hosting, problem-solving, and creating memorable experiences
- Meticulously Organized & Detail-Oriented
- You thrive in structured systems, catch inconsistencies instantly, and take pride in polished materials
- Calm, Flexible, and Solutions-Oriented
- You adapt quickly when plans shift, problem-solve in real time, and stay steady under pressure
- High Ownership with a Builder Mindset
- You take initiative, anticipate needs, and follow through completely — always raising the bar
- Systems Thinker
- You build repeatable workflows, document processes clearly, and help others operate with confidence
- Warm, Clear Communicator
- You create welcoming experiences and partner with presenters, leaders, and candidates with professionalism and empathy
- Comfortable with Onsite Execution
- You enjoy being physically present, hosting, setting up spaces, and working hands-on to ensure program success
- 0–3 years in coordination, People Ops, Recruiting, HR, or similar operational roles
- Excited to be onsite consistently for onboarding cohorts and candidate interviews
- Exceptional organizational skills and attention to detail
- Ability to remain calm, resourceful, and solutions-driven in dynamic environments
- Strong written and verbal communication abilities
- Proficiency — or eagerness to become proficient — in Notion
- Bonus: Experience with ATS platforms, scheduling tools, or HR/People Ops systems
What the job involves
- We’re looking for an exceptionally organized, warm, and high-ownership Onboarding & Recruiting Coordinator to shape the first impression every new hire and candidate has of Ambience
- In this deeply operational and highly visible role, you’ll run the end-to-end logistics that power our onboarding cohorts and onsite interview experience — ensuring every detail is polished, every presenter is prepared, and every new hire feels welcomed and supported from day one
- You’ll serve as the connective tissue across People, Recruiting, Onboarding, and hiring teams, keeping materials accurate, programs running smoothly, and communications crisp
- This role offers strong growth potential into People Operations, Recruiting, Programs, or other operational paths as we scale
- You'll host onsite candidates and manage all interview-day logistics — greetings, rooms, meals, timing
- Partner with recruiters to support scheduling and maintain speed-to-schedule expectations
- Keep hiring processes, interviewer materials, and operational documentation up-to-date in Notion
- Track improvements, maintain templates, and strengthen operational systems across Talent
- Own all onboarding logistics — calendars, sequencing, timing, presenter coordination, room setups, and live troubleshooting
- Ensure materials are current, presenters are aligned, and sessions run smoothly end-to-end
- Manage lunch logistics, onsite support, equipment setup, and real-time operational needs
- Upload session recordings, maintain trackers, and keep all prep workflows on schedule
- You'll build and update the onboarding compilation deck before each cohort
- Keep agendas, org charts, session materials, and links accurate, consistent, and polished
- Perform quality checks, flag inconsistencies, request revisions, and coordinate backup presenters
- Maintain onboarding documentation in Notion, including templates, checklists, SOPs, and tool instructions
- Send thoughtful welcome emails, pre-reads, and session materials to new hires
- Coordinate cohort social events, founder dinners, and team gatherings
- Prepare fun facts, pre-reads, and contextual information for presenters and leaders
- Send post-program surveys and drive continuous improvement based on feedback
Our take
Healthcare providers often find themselves overwhelmed by administrative duties like form filing and record coding, detracting from their primary focus on patient care. While these tasks are essential for billing and compliance, they are time-consuming and prone to errors.
In response to this challenge, Ambience Healthcare offers an AI-powered "operating system" designed specifically for healthcare organizations. Its suite of tools automates documentation, coding, and referrals, streamlining workflows for clinicians while enhancing accuracy.
With substantial funding, the company is expanding its business in the US and hopes top potentially include diagnosis in the future. While facing competition from startups like Corti and Babla, Ambience is well-positioned with strong investor backing and a clear focus.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Jul 2025
$243m
SERIES C
Feb 2024
$70m
SERIES B
Total funding: $343m
Company HQ
SoMa, San Francisco, CA
Leadership
Nikhil Buduma
(Co-Founder & Chief Scientist)Previously co-founded Lean On Me Peer Support where they served as a Board Member for over 8 years and Remedy Health where they served as the Chief Scientist for almost 4 years.
Michael Ng
(Co-Founder & CEO)Former Co-Founder and COO of Remedy Health. Was a Product Management MBA Intern at Sumo Logic, and Private Equity Associate at Calera Capital.
Salary benchmarks
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