Executive Assistant to Co-founder, Healthtech-1

• You care deeply about the NHS
• 2-4 years as a top-tier EA or in roles requiring operational excellence
• Obsessive about quality - errors don't happen on your watch
• Exceptional prioritisation - you know what's urgent vs important
• Proactive communicator - you update before being asked
• Calm under pressure - you thrive when it's chaotic, and can juggle many tasks in parallel
• Judgment you can trust - you make the right call when Raj isn't available
• We highly prioritise in-person communication and prefer candidates who want to work 4+ days a week in the office

Desirable

• The goal: Make Raj more effective, and therefore help the company move faster
• Help us hit 50,000 Weekly Appointments Booked by September 2026
• Your role directly contributes to this by:
• Ensuring Raj's time reflects our priorities
• Make Raj a decision-making engine
• Success looks like:
• Raj's calendar actually matches company priorities (not just what's urgent)
• As a result, Raj feels that the vast majority of his time is spent on the right things
• Nothing gets lost - actions tracked, commitments delivered
• Meetings happen smoothly - right people, right prep, actions, owners and deadlines
• Raj never chases you for updates
• Zero typos, broken links, or half-done work
• By day 30: Get the engine running
• Output: Raj's operation is visibly smoother
• You will have:
• Mastered calendar and inbox - you know what matters to Raj, what is noise, and you're protecting his time
• Shadowed Raj in all meetings - you understand his meetings, priorities, and working style
• Established your quality standards and techniques to meet them - nothing leaves your desk with errors
• Run logistics for 5+ major meetings - materials ready, people briefed, no surprises
• Built your action tracking system - Raj's commitments are visible and moving forward, no actions have been missed
• By day 60: Make hard things easy
• Output: Raj trusts you completely with his operation
• Calendar on autopilot - you make judgment calls and Raj agrees with them, you schedule to priorities not requests
• Inbox at zero daily - you respond on his behalf when appropriate, flag urgent, eliminate noise
• Raj’s meeting prep is reliably excellent, also has a venue (rooms if internal), starts on time, has buffer zones where needed
• Tracked 50+ actions to completion, with nil missed
• You're always two steps ahead - no firefighting, just smooth execution
• You’re acting as a reliable, independent thought partner who can challenge Raj when needed but also play with his ideas to optimise his creativity and output
• Observe and take note of what gives Raj energy e.g. meditation, exercise and ensure he has space to do this each day
• By day 90: Set the standard
• Output: You're indispensable to how Raj operates
• Raj delegates tasks once and forgets them - he trusts they're done
• Zero dropped balls - your tracking system means nothing slips
• Meeting quality is consistent - prep happens without Raj thinking about it
• You've optimised Raj's calendar multiple times based on what actually gets results
• You've built templates and systems that make recurring work effortless
• You and Raj complement each other’s mindsets and abilities, you catch details he misses, you know when to bring Raj back into focus and how to prioritise his ideas
• You understand how to create a world where Raj can work at his optimum, sometimes last minute and amongst chaos, but create time and space for him to channel that energy into order so the rest of the team can thrive in structure, good communication and clarity
• 🔍 Scope of the role
• You fully own:
• Calendar management - protect time, align to priorities, optimize for effectiveness
• Inbox triage - respond when appropriate, flag urgent, eliminate noise
• Meeting logistics - scheduling, materials prep, attendee briefing, room setup
• Task management - action tracking, chase completion, flag blockers
• Quality control - proofread everything both yours and Raj’s, check every link, catch every error
• Admin execution - expenses, travel, documentation, whatever needs doing including personal tasks e.g. dentist appointments
• Protect Raj's daily fuel - (exercise, 1hr meditation, family/dating) and be his family's contact to ensure he shows up for what matters
• You do not own:
• Strategic decisions or recommendations
• Special projects spanning multiple functions
• Managing other people's teams
• Pete's operation (he has his own EA)
• Functional execution (engineering, sales, support)
• In the future there is the opportunity to be the right hand person to the CEO of a company serving up critical infrastructure to the NHS and its patients