Executive Assistant, Kaluza

• This role is for an Executive Assistant who is ready to be a true partner to our leadership team. You are a strategic right-hand who builds strong relationships with stakeholders at all levels and thrives in a high-stakes, high-energy environment
• Confident & Assertive: Confident in your own abilities, not afraid to ask questions, and comfortable "pushing back" when necessary to protect leadership time
• Commercially Minded: A strong commercial sense with the judgement to make independent decisions that align with business goals
• Agile & Pre-emptive: Highly proactive; you can pre-empt the needs of the CCO and CGO and offer solutions before problems arise
• Adaptable & Resilient: Able to react quickly to fast-paced, changeable schedules and global events while remaining calm and professional
• Presence-Focused: Committed to working in our London office at least 3 days per week to foster close collaboration
• Mission-Driven: A high work ethic and a natural ambassador for the Kaluza brand and mission
• We understand some people may not apply for jobs unless they tick every box. But if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you

Desirable

• Reporting To: Lead EA
• This is an all-encompassing and dynamic role, supporting the Chief Commercial Officer (CCO) and the Chief Growth Officer (CGO), both based in London
• You won't just be managing schedules; you will be a strategic "force multiplier," ensuring our leadership can focus on driving global expansion and commercial excellence
• Time & Priority Orchestration: Efficient management of the CCO and CGO’s time, maintaining oversight of their calendars to ensure total alignment with immediate business priorities
• External Engagement: Organising and supporting regular key external client meetings, acting as a professional first point of contact for global partners
• Strategic Preparation: Proactive preparation of meeting materials, briefing notes, and pre-reads to ensure leadership is fully equipped for every interaction
• Internal Liaison: Navigating the organisation to ensure business clarity, acting as a bridge between the C-suite and internal teams
• Complex Logistics: Managing and executing complex international and domestic travel planning, including detailed itineraries and visa requirements
• Team Culture & Events: Organising regular internal team meetings, including logistics, agendas, presentations, and team socials
• Governance Support: Attending key meetings to accurately capture discussions and diligently follow up on action items
• Collaborative Support: Working closely with the wider EA community to provide world-class support across the organisation

• Closing date for applications: Monday 9th February 2026