Executive Assistant, Confluent

• 5–7+ years of experience supporting VP-level or above, ideally within product, engineering, or tech environments
• Demonstrated ability to plan and execute large-scale events or offsites, including coordination with international participants
• Strong experience supporting multiple leaders with competing demands across time zones and geographic regions
• Excellent collaboration skills and a team-first mindset—especially when partnering with other EAs or operational teams
• Advanced proficiency in Google Workspace, Zoom, Slack, and task management tools (e.g., Asana, Notion, Trello)
• A high degree of emotional intelligence, discretion, and business judgment
• Strong written and verbal communication skills with keen attention to detail

Desirable

• We are hiring a proactive and high-impact Executive Assistant II to support two Product VPs. This role is ideal for someone who thrives in a dynamic, product-focused environment and operates as a true strategic partner. You’ll enable executive effectiveness, drive cross-functional alignment, and lead the coordination of critical operational activities including global offsites and strategic communications
• This position demands independent judgment, high emotional intelligence, and seamless collaboration across stakeholders. You’ll anticipate needs, streamline operations, and maintain exceptional execution in a fast-paced environment
• Executive Support & Productivity:
• Manage complex and fast-moving calendars across multiple time zones, including proactive scheduling, prioritization, and conflict resolution for two Product VPs
• Partner closely with your executives to focus their time on strategic priorities while maintaining visibility and connection with key stakeholders
• Lead planning and execution of Product Org offsites, including logistics for both domestic and international attendees, agenda design, vendor coordination, communications, and contingency planning
• Schedule and facilitate recurring team meetings, cross-functional syncs, and executive meetings with well-prepared agendas and follow-ups
• Strategic Communication & Liaison:
• Serve as a key liaison between the VPs and stakeholders across Product, Engineering, GTM, and Executive Leadership
• Draft and refine communications, presentations, and meeting summaries that reflect executive voice and intent
• Track action items and ensure accountability across workstreams
• Travel & Finance:
• Plan and book complex travel itineraries across time zones, ensuring seamless transitions and detailed day-by-day plans
• Submit and track expense reports accurately and on time; support budgeting and reconciliation for offsites or special projects as needed
• Cross-Functional Collaboration:
• Partner effectively with other Executive Assistants to ensure consistency, coordination, and mutual support across leadership teams
• Foster a collaborative EA network to share knowledge, align on executive priorities, and provide coverage as needed
• Understand and navigate across organizational boundaries to get things done efficiently and with influence
• Program & Project Support:
• Support tracking and execution of product org goals (e.g., OKRs, planning cadences)
• Anticipate needs for materials or context, enabling your executives to show up prepared and focused
• Maintain accurate and up-to-date documentation across projects, schedules, and meeting cadences