Executive Assistant, Amazon

• A high level of integrity and discretion in handling confidential information, coupled with the ability to build and maintain professional relationships with diverse stakeholders across all levels of the organization (both within and outside Amazon), is essential for this role
• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Desirable

• Amazon’s AWS People eXperience & Technology team (AWS PXT) is seeking an intuitive, well-organized, and self-motivated Executive Assistant (EA) to support two EMEA based Directors (London and Rome)
• In this role, you will have the opportunity to work in a dynamic community of HR professionals, other Executive Assistants, and business stakeholders who are based globally
• The two Directors lead global teams one focused on HR business partnering for the AWS Global Data Centre Operations business and the other, focused on talent management and leadership development for AWS globally
• Partnering with the Directors and wider leadership, this EA will be a key member leading the rhythm of business and orchestration of key people initiatives globally
• The EA for AWS PXT is a core member of the team, providing inputs and feedback across stakeholders and peers. This role will be a lead EA role, cascading information and actions through a globally dispersed team
• Drive operational efficiency through strategic time management, meeting coordination, and process improvement initiatives aligned with business priorities
• Lead stakeholder management by serving as primary point of contact and building strong relationships with internal and external partners across all organizational levels
• Coordinate and execute team events including offsites, All-Hands meetings, and employee engagement activities
• Provide comprehensive calendar and meeting management for two Directors, including strategic time prioritization, preparing agendas, taking detailed minutes, tracking action items and ensuring timely follow-up on deliverables
• Manage end-to-end domestic and international travel arrangements, including expense reporting and compliance with company policies
• Coordinate cross-functional projects and initiatives as needed to support organizational goals
• Handle budget tracking, financial administration, and raising Purchase Orders as required
• Draft, proofread, and edit high-level correspondence on behalf of the Directors
• Anticipate potential issues and proactively develop solutions