Administrative Assistant, Bolt

• The ideal candidate is an experienced Administrative or Executive Assistant that thrives in a fast paced environment - ensuring every i is dotted, every t is crossed, and the experience is first class
• You have a strong attention to detail and ability to multitask
• You manage sensitive matters with a high level of confidentiality and discretion
• You approach everything with a customer mindset
• Your default is to over communicate when coordinating between parties
• You can solve problems before they even arise
• You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
• You are proud of your output and pride yourself on double or triple checking your work
• You can find the balance between keeping things in confidence and building trusting relationships with people
• You understand the role of gatekeeper and are comfortable pushing back
• Flexibility outside of working hours for urgent tasks

Desirable

• We’re looking for a highly skilled, organized assistant to support our executives at Bolt
• This role will support our leadership team and will report directly to our Senior Executive Assistant
• Please note, this is a contract-to-hire opportunity with the option to convert to full-time after 3–6 months
• Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time
• Email coordination and scheduling for internal and external meetings
• Busy travel booking and coordination
• Monthly expense reports
• Team event planning
• Research and project support