Office Administrator, CesiumAstro

• We are looking to add an Office Administrator to our team. If you enjoy working in a startup environment, and have talent and a good work ethic, we would like to hear from you
• You should be experienced in handling a wide range of administrative and office support related tasks and will be able to work independently with little or no supervision
• You must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people
• Office administration and/or receptionist experience
• Associate's degree required, bachelor's degree preferred
• Outstanding organization skills, with solid attention to detail and critical thinking
• Strong Microsoft Office skills (Outlook, Excel, PowerPoint, Word)
• Strong telephone/communication and interpersonal skills
• A positive "can do" attitude, must be flexible and accommodating with a strong customer orientation
• Self-starter, independent
• The ability to work as part of a team and to build strong working relationships

Desirable

• We are looking for someone to be the face of our office to greet employees, visitors, and vendors. You will be the office go-to person and manage all office operations to help ensure organizational effectiveness, efficiency, and safety
• Provide a happy, healthy, and productive work environment for the team
• Manage various office operations and day-to-day office activities throughout the office
• Act as company liaison to building management. Coordinate contractor visits, facility access, and vendor selection. Relay building information to the team for daily activities and project planning. Ensure that the company follows building rules and regulations at all times
• Provide general administrative support and assist with ad hoc projects
• Uphold office standards, set up conference rooms, light cleaning and organizing
• Assist recruiting with various interview coordination activities (hosting onsite candidates)
• Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.)
• Act as an on-site representative for company functions located in our Austin, Texas headquarters such as HR, Finance, Facilities Management and Environmental Health & Safety, Security, etc
• Coordinate contractors and service providers for work required in the facility ensuring projects are completed to requirements and timely
• Coordinate large deliveries taking into account building regulations, staffing, and delivery capabilities
• Greet visitors and support with visitor-related logistics
• Audit facility state of health and plan, budget, and coordinate repairs, updates, and improvements
• Set up conference rooms for visitors and desks for new hires
• Facilitate onsite catering for lunches and for special events such as board meetings or birthdays
• Organize office operations and procedures
• Order, organize, and maintain inventory of office supplies and consumables
• As needed, manage the office intranet page to provide up to date policies, schedules, and other information to employees. In addition, manage other sources of information such as regular email announcements and the office bulletin board
• Manage budgets, purchase orders, and expense reports for office activities and projects
• Participate in company events and align on our strategic initiatives
• Assist the team with schedule coordination and travel planning
• Assist all team members with purchase order submission