Office Manager, OpenTable

• 2-3+ years of experience in workplace experience or workplace operations in a corporate environment
• Ability to lift 40lbs
• Able to maintain professionalism and discretion
• Strong organizational skills with great attention to detail
• Strong communication skills (verbal, written, and listening)
• Strong interpersonal skills; professional, friendly demeanor; desire to assist others and face challenges head on
• Strong time management, set priorities and meet timelines
• Hospitality mindset
• Collaborative teammate
• Proactive, quick on your feet and forward thinker, anticipating the needs of others
• Ability to balance multiple detailed tasks simultaneously and independently, and the ability to adapt to changing roles and priorities
• Flexible, positive, upbeat, and has a can do and roll up the sleeves attitude
• Proficiency with Mac or Windows operating system, Slack, and Google Suite apps

Desirable

• The Office Manager, Workplace Experience is responsible for creating a world-class in-office experience for employees to focus on their roles and make connections
• This dynamic role will manage daily office operations, organize exciting events, handle facilities management, and provide support with hospitality in mind
• Collaborate and participate across the global Workplace network
• Create a positive, engaging, and inclusive workplace experience where our people can do their best work
• Manage ongoing office operations, creating a clean, organized, and functional environment for all OpenTable employees and visitors
• Manage vendors related to the office, including existing contracts and developing new relationships
• Manage onsite food and beverage catering including snacks and lunches
• Oversight and ordering of office supplies, shipping and mail distribution
• Provide light assistance to our co-locations
• Plan, coordinate, implement all aspects of various company community outings & in-office events including decorations, setup, and breakdown. Partner with IT for AV needs
• Maintain office calendar and Wiki page
• Collaborate with Office Lead to build and present monthly house meetings
• Partner with Events teams to facilitate localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
• Coordinate with IT and P&C for new hire equipment setup and collection
• Find opportunities to enhance office environment, operational standards, and processes
• Partner with the Regional People Partner on any incidents and return to work processes
• Assist local office leadership with ad hoc administrative tasks
• Respond to emergencies and urgent issues promptly and appropriately
• Act as Floor Warden for local Life Safety drills and events
• Partner with Real Estate on facilities and office footprint operations, including (but not limited to):
• Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.)
• Office moves and refurbishments
• Upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.)
• Perform other responsibilities as directed by the Workplace Manager