Executive Assistant, Pipedrive
$95-115k
More information about location
Sales CRM & pipeline management software
Job no longer available
Sales CRM & pipeline management software
501-1000 employees
Job no longer available
$95-115k
More information about location
501-1000 employees
Company mission
To support sales and marketing teams with easy-to-use, powerful tools that make everyday work faster and easier.
Role
Who you are
- Bachelor’s degree (or equivalent experience) preferred but not essential
- Experience supporting C-suite executives in fast-paced, global organisations
- Strong understanding of executive support practices, including diary, travel, and stakeholder management
- Strong organisational skills with meticulous attention to detail
- Great communication and interpersonal skills, with the ability to advise and build relationships at the highest levels
- Skilled in communication, document preparation, and maintaining accurate information
- Ability to work with multiple stakeholders across time zones in a fast-paced environment
- A proactive, solutions-focused mindset, and high adaptability to change
- Proficiency in Google Workspace and standard productivity tools
- Proven ability to handle highly confidential information with discretion
- Experience supporting events or leadership engagements is an advantage
- The ideal candidate must be able to complete all physical requirements (sitting [80-100%] and lifting [up to 20 lbs]) of the job with or without a reasonable accommodation
What the job involves
- We're looking for a NY-based Executive Assistant to provide high-level support to the CEO and the Office of the CEO, ensure the seamless execution of their daily priorities, internal operations, and external engagements
- The Executive Assistant provides high-quality administrative and operational support to senior leaders at Pipedrive, ensuring their day-to-day activities run smoothly and efficiently
- Reporting to the Senior Executive Assistant, the role contributes to the effective functioning of the Executive Office by managing diaries, coordinating meetings and travel, preparing documentation, and facilitating clear information flow
- The position requires sound judgement, excellent organisational skills, and the ability to maintain confidentiality at all times
- The role upholds the standards set by the Senior Executive Assistant and plays a key part in delivering consistent, professional executive support across the organisation
- Provide day-to-day administrative support to assigned senior leaders, including diary and inbox management, meeting coordination, and prioritisation of commitments
- Manage domestic and international travel arrangements, preparing itineraries, logistics, and supporting documentation as required
- Prepare meeting materials, agendas, presentations, and briefing notes, ensuring leaders are fully equipped for internal and external engagements
- Build strong working relationships across teams to ensure effective scheduling, decisions, and communication
- Follow up on agreed actions, tracking progress and ensuring timely completion
- Handle sensitive and confidential information with professionalism and discretion
- Support the Senior Executive Assistant in maintaining smooth operations within the Executive Office, including information flow, request triage, and alignment with organisational priorities
- Coordinate logistics for key internal events, meetings, and workshops, in collaboration with the Communications & Workplace Operations teams
- Support the preparation of board-related materials and documentation where relevant
- Contribute to process improvements by adopting consistent tools, templates, and workflows defined by the Senior Executive Assistant
Our take
Since its foundation in Estonia in 2010, Pipedrive has grown into one of the world’s leading sales CRMs, rivalling the likes of Salesforce, HubSpot, and Agile. Indeed, it’s considered by many to be the best for sales management specifically.
Pipedrive’s growth from a five-person startup to 900-plus headcount across ten locations has been quite spectacular, but the last few years have seen the company go through a raft of significant changes. Chief among these is Vista Equity Partners majority investment in 2020, which brought unicorn status.
As well as this, former Google Director Dominic Allon also joined as CEO, while the company has also been expanding its executive team, with a particular focus on sales and marketing. The release of Pipedrive Pulse - which was designed to streamline prospecting workflows and focus on promising deals - strengthens Pipedrive's AI suite to an even greater degree. Already operating from a strong position, Pipedrive looks to be aiming for even greater growth.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-9% employee growth in 12 months
Company
Funding (last 2 of 8 rounds)
Oct 2018
$10m
SERIES C
Jun 2018
$50m
SERIES C
Total funding: $91.3m
Company benefits
- Competitive salary including all the benefits you’d expect from a great employer (annual bonus system, health insurance, meal allowance, flexible benefits – you can choose whether to use the credit on parking, a public transport card, technology, etc).
- A value-driven work environment where people come first.
- A lively bunch of colleagues from over 50 different countries, with offices in Lisbon, Tallinn, Tartu, Prague, London, Dublin, New York, Florida, Riga and Berlin.
- A team serious about getting things done while not taking ourselves too seriously.
- A world-class working environment full of the usual nice perks and some more.
- Freedom to execute your ideas with a passionate and motivated team supporting you.
- Flexible working hours as long as you’re there for your team members.
- Lots of room for personal and career development, with internal and external training opportunities.
Company HQ
Midtown South, New York, NY
Leadership
Dominic Allon
(CEO)Joined Pipedrive as CEO in 2021 having spent five years at Fintech Inuit, first as VP & GM for Europe, then Global. Prior to this they had eight year spells at Google, as UK and Hong Kong Director, and The Economist as Group Head.
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