Office Manager, Miles App

• A minimum of 2 years of experience in a similar role with prior experience at an early-stage, high-growth startup
• Highly organized multitasker who works well in a fast-paced environment
• Ability to identify and jump into new tasks
• Willingness to learn and grow with the company
• Excellent written and verbal communication skills
• Culture fit with our team, which is hard-working yet considerate, friendly, diverse, and fun
• Supply management
• Tracking budget expenses
• Promoting process improvement
• Inventory control
• Reporting skills

Desirable

• Maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
• Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Designing and strictly implementing office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
• Keeping all conference rooms up to date
• Scheduling office visits and meetings, to include top execs, investors, customers, press etc
• Keeping the kitchen and office supplies fully stocked and inventoried
• Maintaining office property and equipment including all electronics and ensuring their smooth functioning
• Coordinating swag, mailing, printing
• Preparing office expense budget, schedules expenditures and analyzes variances
• On-boarding and Off-boarding of employees
• Coordinating travel for execs
• Coordinating office celebrations, happy hours and events
• Occasional work with tax prep, accountants, legal assistants, etc
• Providing historical reference by defining procedures for record retention, protection, retrieval, transfer, and disposal