Executive Assistant, Ambience Healthcare
GTM Leadership
$110-190k
+ Equity
Hubspot
Slack
Notion
ChatGPT
Google Workspace
Mid and Senior level
Remote from US
AI operating system for healthcare
Be an early applicant
AI operating system for healthcare
201-500 employees
HealthcareB2BArtificial IntelligenceSaaS
Be an early applicant
$110-190k
+ Equity
Hubspot
Slack
Notion
ChatGPT
Google Workspace
Mid and Senior level
Remote from US
201-500 employees
HealthcareB2BArtificial IntelligenceSaaS
Company mission
To supercharge clinicians with breakthrough generative AI technology.
Role
Who you are
- Experience: 3+ years supporting a senior executive, ideally at a fast-paced or venture-backed company. Experience supporting a sales or GTM leader is a strong plus. Healthcare or enterprise SaaS exposure is a bonus
- Fundamentals: You're reliable, detail-oriented, and fast. Calendar management, travel logistics, and communications are second nature. Nothing falls through
- Judgment: You don't just flag problems – you solve them. When the CRO has four conflicting meetings, you know enough about priorities to de-conflict on your own, and you know when you need to ask
- Proactivity: You go one step beyond the ask. If the CRO is headed to a four-day event tomorrow, you're already sending him a ping with hotel details, airport-to-hotel distance, and event links before he thinks to ask
- Context absorption: You pick things up quickly, retain preferences, and don't need to be told the same thing twice. You're the kind of person who builds a mental model of how your exec thinks and uses it
- Async comfort: You thrive in written communication, proactive pings, and minimal live syncs. You don't need daily face time to stay aligned
- Composure under pressure: Same-day calendar overhauls, after-hours travel emergencies, shifting priorities – you handle it without drama
- Comfort working through a proxy: Your day-to-day partner is the Chief of Staff, not the exec directly. You see that as a feature, not a limitation
- Tools: Familiarity with Notion, Slack, Google Workspace, and HubSpot is a plus. Comfort using AI tools (Claude, ChatGPT) for synthesis and formatting work is increasingly part of how we operate
What the job involves
- We're looking for an Executive Assistant to support our Chief Revenue Officer (CRO) and also go-to-market leadership
- This role is the operational backbone of the GTM org. You'll own calendar and meeting operations, travel and events logistics, information synthesis, and communications flow
- You'll work day-to-day with the CRO's Chief of Staff and collaborate across a wide set of GTM and company stakeholders
- The baseline expectation is that you nail the fundamentals: calendar management, travel coordination, responsiveness, and follow-through. Beyond that, there's real room to grow
- The CRO's values proactivity and independent thinking – if you see something that could work better, you're expected to scope a solution and bring it forward
- Over time, you'll take on coordination work across the GTM team, including meeting prep and follow-up, light project tracking, Notion workspace management, and material formatting
- Calendar & scheduling – End-to-end calendar management with real judgment. You're not just booking meetings; you're de-conflicting, prioritizing, and making calls about what moves and what stays based on business context. Mornings often bring same-day shifts, so you need to be online and ready before the day's meetings start
- Travel & events coordination – Own logistics for conferences, client meetings, and travel. Build tight itineraries, anticipate what the CRO will need before he asks, and handle last-minute changes (including after-hours) with speed and composure
- Information synthesis & meeting prep – Pre-read Slack threads, Granola meeting notes, and HubSpot data to surface what matters before meetings happen. Flag open decisions, owner gaps, and follow-ups that didn't get captured. Draft weekly briefings so leadership can get up to speed without context-switching
- Communications flow – Triage inbound messages with speed and judgment. Route things to the right person. Draft communications in the CRO's voice when needed. The goal is that nothing urgent sits unaddressed and nothing important gets lost
- GTM meeting support – Partner with the Chief of Staff on agendas, pre-meeting input, and post-meeting follow-up for leadership team meetings and all-hands. Maintain continuity so recurring meetings don't start from scratch every time
- Material creation & formatting – QA decks and documents before they reach leadership. Clean up AI-generated outputs to match templates. Light proofreading and formatting. Build basic trackers and spreadsheets as needs arise
- Notion workspace development – Help refresh and organize the commercial team's Notion workspaces. Build clean landing pages for initiatives, keep them current, and maintain structure as things evolve
- You'll work most closely with the CRO's Chief of Staff – she's your primary day-to-day partner and the person who holds the most context on priorities, stakeholder dynamics, and what's coming around the corner
- The CRO prefers async communication by default and values people who can operate independently with minimal check-ins. He's transparent with his inner circle and expects discretion in return
- The broader collaborator set includes the Head of Sales, Head of Commercial Excellence, Head of Marketing, Growth Marketing, RevOps, and the Office of the CEO
- The CRO you'd support is someone who genuinely invests in the people around him. He rewards proactivity – if you bring him a sharp idea, he'll hand you the keys to run with it. He notices the person, not just the work. He protects his team's time and wellbeing without being asked
- This is a high-trust, high-visibility seat at a company that's changing how healthcare works. For the right person, it's an opportunity to build a real partnership with a leader who values agency, grow into broader operational ownership, and do it at a company where the mission actually matters
Our take
Healthcare providers often find themselves overwhelmed by administrative duties like form filing and record coding, detracting from their primary focus on patient care. While these tasks are essential for billing and compliance, they are time-consuming and prone to errors.
In response to this challenge, Ambience Healthcare offers an AI-powered "operating system" designed specifically for healthcare organizations. Its suite of tools automates documentation, coding, and referrals, streamlining workflows for clinicians while enhancing accuracy.
With substantial funding, the company is expanding its business in the US and hopes top potentially include diagnosis in the future. While facing competition from startups like Corti and Babla, Ambience is well-positioned with strong investor backing and a clear focus.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Jul 2025
$243m
SERIES C
Feb 2024
$70m
SERIES B
Total funding: $343m
Company HQ
SoMa, San Francisco, CA
Leadership
Nikhil Buduma
(Co-Founder & CEO)Previously co-founded Lean On Me Peer Support where they served as a Board Member for over 8 years and Remedy Health where they served as the Chief Scientist for almost 4 years.
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