Executive Assistant, Wrapbook
Client Operations & Finance
$74-119.9k
Salary applicable to US applicants only, for Canadian applicants the range is CA$74K – CA$100.8K
Media production payroll & insurance solution
Job no longer available
Media production payroll & insurance solution
201-500 employees
Job no longer available
$74-119.9k
Salary applicable to US applicants only, for Canadian applicants the range is CA$74K – CA$100.8K
201-500 employees
Company mission
To make the lives of those working in production better.
Role
Who you are
- 5+ years supporting C-Suite Executives
- Excellent verbal and written communication skills
- Extremely organized and proactive
- Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don't have all the answers yet!
- Excellent organizational skills including time management, goal setting, and attention to detail
- Demonstrated ability to build trusting relationships across all levels of an organization
What the job involves
- As an Executive Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward
- You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise
- You move quickly with the changing environment and are up to date with where the business is going
- You also use that knowledge to strategically support your team's projects
- In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions
- You build strong relationships with multiple stakeholders and have your finger on the pulse of the team
- You are a force multiplier to any Executive that you work with
- Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing
- Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above
- You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission
- Provide administrative support, including calendar and travel management, expense management to the Executives you support
- Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings
- Coordinate team projects, holding owners and contributors accountable for timely deliverables
- Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process
- Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors
- Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion
- Assists in the upkeep and maintenance of our centralized Notion team pages
- Helps update and centralize Standard Operating Procedures (SOPs) used by the team
- Helps coordinate and drive external professional development training sessions and virtual socialization events
- Support the business operations team to coordinate our company-wide Monthly Business Review
- Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review
- Work on various projects and tasks as needed
Our take
Payroll systems for the production industry are long outdated, with the vast majority of administration still being completed manually, in person, and on paper. This forces cast and crew members to loose many hours in unpaid work and drives up production costs.
Wrapbook's app helps cast and crew complete onboarding, submit timecards and track payments. It offers touch and face ID and helps users track various filings as they pass through the system. Its position as one of the country’s only entertainment-compliant companies of its kind has given it a strong head start in its field.
The company's product is used by well-known production companies such as CollegeHumor, Creative Blood and JN, and serves over 1,000 companies in total. The company has earned Unicorn status, and continues to enhance the capabilities of its payroll platform such as through the acquisition of scheduling platform Cinapse.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
230% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Sep 2024
$20m
LATE VC
Nov 2021
$100m
SERIES B
Total funding: $150.4m
Company benefits
- Health & Benefits - choose from several customizable plans, including vision and dental
- Minimum Time Off - Everyone is encouraged to take at least 3 weeks off annually
- 401K & RRSP
- Work Remotely
- IT Setup for Your Home
- Lifestyle Perks - Wrapbook employees get a monthly stipend to treat themselves
- Stock Options
- Parental Leave
Company HQ
Midtown Manhattan, New York, NY
Leadership
Cameron Woodward
(Co-founder)Director of Interactive Marketing at Invisible Children. Next, Co-founded and Executive produced Sprinkle Lab for 8 years. Went on to Found and serve as CEO of Film Casualty Insurance Agency.
Ali Javid
(CEO & Co-founder)Formerly VP of Business Development at Body Labs, Business Development Manager at Intel Corporation and Director of Strategy and Finance at WebTuner Corp.
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