Executive Assistant, Magic Leap

• 5+ years of experience supporting senior executives; at least 1+ year supporting VP-level leaders
• Bachelor's degree in Business Administration, Communications, HR, or a related field
• Strong organizational skills with the ability to manage multiple priorities and maintain confidentiality
• Proficiency in Google Workspace and Concur
• Excellent interpersonal and written communication skills
• Ability to work both independently and collaboratively in a dynamic setting

Desirable

• As an Executive Assistant on our Executive Administration team, you’ll support 2–3 senior leaders while overseeing the daily operations of our Austin office
• This role is ideal for someone who thrives in a fast-paced environment, has experience supporting VP-level executives, and enjoys balancing strategic support with hands-on office coordination
• This is a hybrid role based in Austin, requiring at least three days per week onsite, with flexibility for meetings, events, and VIP visits
• Provide day-to-day administrative support to 2–3 senior executives
• Manage complex calendars across multiple time zones, anticipating conflicts and ensuring alignment with priorities
• Coordinate detailed travel arrangements, including transportation, lodging, and meeting agendas
• Prepare and submit expense reports in Concur in a timely and compliant manner
• Plan and support executive meetings, workshops, and offsites in collaboration with internal and external partners
• Serve as the Austin office point of contact, creating a welcoming experience for guests and VIPs
• Partner with internal teams to support onboarding and maintain an organized, well-stocked office environment
• Coordinate onsite logistics for meetings and events, including room bookings, visitor management, and vendor coordination
• Support ad-hoc projects and administrative tasks as needed