HR/Facility Admin Assistant, Tovala
Bilingual
$55-65k
+ Equity
5 days a week in office
Smart ovens and meal-kit delivery service
Be an early applicant
Smart ovens and meal-kit delivery service
101-200 employees
Be an early applicant
$55-65k
+ Equity
5 days a week in office
101-200 employees
Company mission
To make home cooking faster, healthier, and easier so people can focus on what's most important to them.
Role
Who you are
- Bilingual in English & Spanish
- Detail oriented with exceptional self-awareness and accountability
- Sharp problem-solving skills paired with a proactive mindset
- Very strong organizational skills with the ability to prioritize and multitask
- Must be able to work into the beginning or end of 3rd shift schedule to meet with production team, at least once a month
- Excellent communication skills, both verbal and written
- Handle all company information with the utmost confidentiality, including employee records, employee/management conversations, and company documents
- Comfortable and confident with translating conversations and company announcements
- Fluency with modern technology such as a computer, Microsoft Office products, Slack, Google docs, printer setup, and troubleshooting as needed
- 1+ years of administrative and/or HR experience
- Intermediate level competency with Google Sheet or Microsoft Excel
What the job involves
- As an HR/Facility Admin Assistant (Bilingual), you will be responsible for assisting with human resources duties and plant operations. Some crucial responsibilities include organizing company events, arranging employee training, time & attendance, and facility purchases. You will also be the friendly first point of contact for visitors to our facility
- The schedule for this position is 6:00 am - 3:00 pm five days per week onsite in Chicago (Pershing Road), IL
- This position is a full-time, on-site position with guaranteed work through May 2027. In May of 2027, the assignment may end depending on business needs when we transition to our new facility in Winfield, IL
- Front desk and receptionist duties, such as answering phones and greeting guests
- Facilitating cross-channel feedback from employees to management
- Working with team leaders, managers, and department heads to learn departmental needs and goals
- Plan, organize and execute company events (e.g. summer BBQ, monthly all-hands meeting, unboxing events, holiday celebrations, etc.)
- Assist with Production reports including the Meals Per Hour (MPH) tracker and other daily labor reports
- Assist with coordinating employee schedules for weekly production planning
- Manage hourly employee time cards (updating/editing as necessary), and tracking attendance (call outs, NCNS, tardy, etc)Manage timesheets for Temporary associates, and tracking attendance
- Track labor hours for MPH reportsTrack and manage inventory of office supplies for production and assist with sanitation orders
- Assist in handling expense reporting and invoices
- Assist with facilitating interviews and new hire orientation for production employees
- Establish and maintain relationships with Vendors and Contractors, ensuring compliance with GMPs, and safety/security requirements
- Manage secure access to the facility, issue key fobs/proximity badges to employees
- Assist with facilitating GMP and Safety Trainings and tracking completion
- Assist with HR projects, including compliance, training, and communication
- Administrative and office tasks as needed Other duties as assigned
Our take
Domestic meal kits are nothing new, with companies such as Hello Fresh, Sun Basket, and Blue Apron all crowding the increasingly popular industry. Tovala is a food-tech company attempting to disrupt this market, with a smart oven that eliminates the need for meal preparation.
Tovala offers customers both an oven and the option to sign up to a rotating weekly meal delivery service. Boasting a single minute of prep-time for adding the final touches, the system works by scanning the meal's QR code so that the oven can run the associated cook cycle. The oven also recognizes over a thousand name-brand products, and has hundreds of presets for when users want to cook for themselves.
Despite competing with a pile of other meal-kit services, Tovala's clear stand-out feature is the oven, with nothing similar offered by competitors. The company has served more than 45M meals and is now expanding with the recent announcement of a new food processing facility in Winfield, Illinois. This new facility will provide even more capacity to serve the company's growing customer base.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (last 2 of 9 rounds)
Feb 2021
$30m
SERIES C
Sep 2020
$3m
LATE VC
Total funding: $71.8m
Company HQ
West Loop, Chicago, IL
Leadership
David Rabie
(Founder & CEO)Prior to founding Tovala in 2014, David co-founded Draftpedia. He also served as the COO at Groovy Spoon Frozen Yogurt and as an Associate at The Abernathy MacGregor Group.
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