Client Payments Coordinator, UTA
Talent & entertainment agency
Open for applications
Talent & entertainment agency
1001+ employees
Open for applications
1001+ employees
Company mission
To shape talent, build careers, and tell stories.
Role
Who you are
- The ideal candidate will be a team player, problem solver, detail-orientated and effective communicatior and will excel in a fast-paced work environment
- At least 1-2 year of general Accounting experience is preferred
- Entertainment and/or agency experience a plus
- Prior experience in a customer service focused role
- Highly organized with strong attention to detail
- Excellent communication skills – both verbal and written
- Proficient in Excel and Outlook
- Experience or knowledge of NetSuite is preferred
- Ability to learn and adapt quickly with minimal supervision
What the job involves
- UTA are looking for an Coordinator, Client Payments to join the Accounting team within the Touring division, with a particular focus on supporting the growing Comedy team
- You will join a fast-paced and dynamic team and will provide you with direct experience with deals that go on within the entertainment industry
- You will also have the oppo tunity to support the wider Touring division when required
- Maintain and regularly update the agency’s cashbook, ensuring the accurate recording of all financial transactions
- Monitor cash inflows and outflows, ensuring the timely and correct logging of receipts and payments
- Reconcile daily cashbook transactions with bank statements and internal financial records to ensure consistency
- Review and approve applied deposits, coordinating with agent teams and the Client Payments team to ensure correct application of payments to respective bookings
- Act as the primary point of contact for client payment-related matters, including re-allocations, incorrectly sent payments, and other client-specific issues
- Liaise directly with clients, agents, and banks on banking matters and account-related inquiries
- Collaborate with counterparts at other companies to ensure funds are received and allocated accurately
- Oversee the recharging of work permits and other costs incurred by the agency to clients
- Ensure accurate recording of bank charges and foreign exchange gains/losses
- Verify correct bank account information for client payments in collaboration with the Client Payments team and Assistants
- Provide recommendations for process improvements to enhance operational efficiency
- Communicate effectively with Assistants regarding payments, tax documentation, and related matters
- Assist Agent Assistants with accounting-related inquiries or issues
- Post and maintain accounting documents in the cloud, ensuring accurate and secure record-keeping
- Handle ad-hoc projects as required, demonstrating flexibility and initiative
- Provide coverage for colleagues during absences to ensure continuity of operations
- Reconcile artist account balances against show balances in NetSuite to ensure accurate and timely generation of artist payouts
- Prepare detailed artist statements and coordinate with agents for approval
- Communicate with Artist Managers to confirm approval of artist statements and resolve related inquiries
- Collaborate with agent teams to facilitate the settlement of ongoing open bookings with clients
- Provide accurate tour summaries to support the Artist’s team in fully accounting for the Artist’s income
- Manage daily mail-outs of final artist statements, ensuring clear confirmation of funds remitted to artists or funds owed to the agency
- Track Artist Foreign Entertainer Unit (FEU) compliance, ensuring applicable charges are recorded and required documentation is completed for quarterly FEU returns
- Build and maintain strong working relationships with Artists, Managers, and Accountants
- Follow up on deposits and balance payments with promoters, ensuring timely resolution of outstanding amounts
- Prepare buyer refunds, verifying all required documentation and confirming banking information through telephone verification
- Review month-end and year-end reports, providing detailed analysis as needed to support decision-making
- Deliver exceptional customer service to agents and other stakeholders, addressing their needs with professionalism and accuracy
- Take ownership of ad-hoc projects, demonstrating flexibility, initiative, and problem-solving skills
Salary benchmarks
Our take
Founded in 1991, UTA represents some of the world’s most acclaimed and recognised figures - from actors and athletes to writers and digital influencers. These include Lizzo, The Coen Brothers, Bad Bunny and Timothee Chalamet.
The entertainment landscape is in a permanent state of flux, but the boom of digital and social media has brought rise to new kinds of talent. To remain on the cultural pulse, UTA has expanded its business into gaming, digital media and influencers, as younger consumers spend more time playing games or watching social content over traditional media.
With the acquisitions of Fletcher & Company and Curtis Brown, UTA took on the estates of esteemed literary figures like John le Carré and Ian Fleming. This reflects a larger competition between agencies to acquire intellectual property to develop into content. In doing so, UTA hopes to find competitive edge over other dominant agencies, WME and CAA.
Freddie
Company Specialist at Welcome to the Jungle
Insights
10% employee growth in 12 months
Company
Company HQ
Beverly Hills, CA
Leadership
Jeremy Zimmer
(Co-Founder & CEO)Has served as CEO for UTA since 1991.
Jim Berkus
(Co-Founder & Chair)Served as a partner at Leading Artists Agency, which merged with Bauer-Benedek Agency to form UTA.
Peter Benedek
(Co-Founder & Owner)Also served as a partner at Bauer-Benedek Agency.
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