Executive Assistant, Timeout
Markets CEO
Global media and hospitality business
Job no longer available
Global media and hospitality business
501-1000 employees
Job no longer available
501-1000 employees
Company mission
To inspire people to have an amazing time in cities all over the globe.
Role
Who you are
- 3+ years of experience in a similar role
- Exceptional communication skills
- Confident, articulate, and can demonstrate great presence
- Proficient at using Microsoft Word, Excel, & PowerPoint
- Proficient at diary management to ensure smooth operational logistics
- Organized, detail-oriented and accurate
- Excellent time management and organisational skills
- Proactive self-starter with a solutions-focused, positive can-do attitude
- Approachable and supportive professional
- Undergraduate degree
What the job involves
- Deliver proactive, highly organised support for the CEO and other members of the Time Out Markets team
- Organise and plan travel, meetings and events including any preparation required
- Work closely with the CEO to support in project coordination and follow ups
- Assisting in the creation and development of documentation ahead of management and reporting meetings, ensuring a high standard of accuracy and presentation is maintained
- Organise and manage travel arrangements for the CEO and other team senior team members where required
- Process expenses for senior Time Out Market team members
- Liaise with the creative team on an as-needs basis to update presentations for external partners and sponsors, including up-to-date data, creative content and renders with regards to our existing and upcoming markets around the world
- Closely support the team responsible for Time Out Market’s global expansion during all stages of the process, from the initial enquiry to the signing of contracts
- Create and define kitchen site plans with direction from the Projects team, for all new market locations, to be used in the legal contracts
- Reach out to VP/GMs where required for market related information
- Maintain a tracker to monitor our concessionaires prior to opening all new management agreements (chef outreach, legal stage of contract negotiation, materials received from chefs, and any variations / exceptions
- Reach out to Time Out Media teams in various cities to ensure key information is shared across the business
- Organise team events and keep up to date with the calendar of team birthdays
- Managing ad hoc projects
Salary benchmarks
Our take
Originally founded in 1968, the aim of Time Out was to provide reliable information about cultural happenings through the form of a magazine. It was intended to be an 'insider's guide' and included details about art, film, concerts, theatres and more.
Since then its diversified to include food and restaurants, and has straddled both the travel and hospitality sectors. And to keep up with the times, it has transitioned to digital advertising and social media.
Its also received new equity investment through a 2016 IPO, and made big strategic moves from this. Part of this move included stopping the print publication and instead placing a greater emphasis on its digital content. Time Out's current CEO, Chris Ohlund, has said he would be leading the company into its 'next phase of global growth' which has so far included the announcement of a global video collaboration program amongst its digital innovations.
Steph
Company Specialist at Welcome to the Jungle
Insights
5% employee growth in 12 months
Company
Company HQ
Holborn, London, UK
Leadership
Chris Ohlund
(CEO)He has served as Non-Executive Director at Facile.it, Casa.it, Parcel2Go.com, and Residently. Subsequently was Founder and Chairman at International Retirement Solutions AG. Joined Time Out first as Executive Vice Chairman, and now serves as CEO.
Share this job
View 1 more job at Timeout