Office Manager, Cision

• This role requires a detail-oriented individual with excellent organizational and communication skills
• Minimum 2-5 years of experience
• Ability to lift 20 pounds
• Sitting, standing, walking, computer and/or phone use up to 8 hours per day

Desirable

• We are seeking a passionate and creative Workforce Experience Manager to curate an exceptional experience for Cision employees in our Chicago office
• You will be responsible for fostering a vibrant and inclusive work environment that supports employee well-being, collaboration, and productivity, regardless of work style (hybrid or remote)
• As a champion of our company culture, you’ll develop and implement innovative strategies to keep employees connected and engaged
• This role will report to the Director, Global Facilites
• In this role, you will be responsible for managing various administrative tasks and providing support to ensure the efficient operations of our office
• This role requires on-site presence 5-days per week (Monday-Friday)
• Serve as the first point of contact for visitors, clients, and employees, helping and creating badge access and security
• Champion our employee values, finding creative ways to continually embed our core values into the office
• Ensure the office is a warm, welcoming, and well-run space
• Leading all aspects of managing our office, including mail processing, vendor management, food and beverage services, ordering office supplies, maintenance/work order requests, and serving as the liaison with building management as the main first point of contact
• Support current employees and onboard new employees ensuring equipment and technology needs are met to full satisfaction
• Responsible for set-up of conference rooms and overall calendar maintenance
• Coordinates with local and national vendors, including, but not limited to: signage for the office, art work, supply management, any onsite vendors or contracted workers
• Receive vendor invoices, obtain approval and remit to PRN Accounts Payable
• Stock toner for printers and copiers and ensure they are in good working order
• Ensure beverages are ordered and stocked regularly and the break room is kept orderly and clean
• Company Offsites and Gatherings: Organize our major gathering moments in the year, whether it’s full-company offsites or mid-cycle, cross-functional meetings. Ensure environments are set up for inclusivity, productivity and maximized fun
• Health and Safety Compliance: Ensure compliance with health and safety regulations by implementing and maintaining appropriate protocols and procedures
• Oversee sorting and routing mail daily and all outgoing shipments