Executive Assistant, Tailscale

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion
• Previous experience at a high-growth, fast-paced startup, in which you have provided administrative and logistical support to startup founders, leadership, or executives
• A proactive and resourceful approach to your work - you’re a natural problem solver with an ability to think on your feet and propose alternative solutions
• Excellent organization, time management, and both written and verbal communication skills
• Good business judgment - you know when to escalate issues upward and when to apply common sense
• Acute attention to detail - you’re extremely organized, with a knack for noticing and remembering the small stuff
• A people-first mentality and the ability to anticipate needs and preferences
• Experience giving and receiving constructive feedback and working independently
• Flexibility to adjust to the dynamic nature of a startup
• Note: this position will require you to work during the same business hours as the SVP of Operations (9:00a - 5:00p PT, Monday - Friday). Travel and off hours are sometimes required

Desirable

• Tailscale is looking for a detail-oriented, hyper-organized Executive Assistant to support our SVP of Operations.
• The Executive Assistant to the SVP of Operations will provide best-in-class administrative support and help keep our SVP of Operations and her business functions organized and laser-focused.
• We’re looking for an individual who can think on their feet, enjoys collaborating with highly technical teams, and is comfortable working and executing asynchronously
• Directly support the SVP of Operations by maintaining focus and eliminating distractions
• Collaborate extensively with the leadership team while taking ownership of various responsibilities
• Manage the SVP of Operation's professional calendar, ensuring purposeful meetings with clear agendas and prepared attendees
• Provide administrative support by creating, editing, and facilitating presentations (including slide decks, spreadsheets, and other documents) for the SVP of Operations to help drive initiatives and programming
• Establish and maintain a comprehensive filing system, ensuring accessibility for the executive team
• Prioritize and assign work to department staff based on delegated authority
• Respond to inquiries or refer them to the appropriate partner both internally and externally
• Respond to inquiries, attend meetings as a note-taker, and facilitate agenda items
• Collect, prioritize, and propel the execution of key decisions
• Arrange detailed domestic and international travel plans and itineraries
• Additional administrative functions include creating expense reports, planning for and assisting with offsites, and the preparation of documents for signature and presentations
• Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines
• Take a team-oriented approach and provide assistance to other Executive Assistants as required
• Review, prioritize, and (using your discretion) respond to emails on the SVP of Operation’s behalf
• Periodic travel, approximately once a quarter, to support executive needs and enhance collaboration with key stakeholders