Senior Executive Assistant, Intapp
More information about location
Cloud-based firm management software
Be an early applicant
Cloud-based firm management software
1001+ employees
Be an early applicant
More information about location
1001+ employees
Company mission
To help professional and financial services firms run smarter.
Role
Who you are
- We are looking for someone with integrity and discretion in handling confidential information;
- A high degree of professionalism in dealing with senior professionals both inside and outside of the company;
- Composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes;
- Exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up
- 5-10 years of experience supporting high tech executives and working in a startup environment
- Bachelor's degree (preferred but not required)
- Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
- Experience using SharePoint for internal documents
- Knowledge of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
- Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills
- Exceptional ability to work independently as well as with all levels of management and staff
- Ability to relate and maintain calm in high stress situations
- Experience making independent decisions following standard policies and procedures
- Diplomatic, with the ability to exercise proper discretion and judgment
- Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities
- Possess common sense and professionalism with strong work ethic
- Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities
- Willingness to explore creative and innovative ways to organize team, improve processes, etc
- Strong oral and written communication and interpersonal skills
- Highly discrete with confidential information and diplomatic
What the job involves
- We are looking for an outstanding Senior Executive Assistant to play a key role in our company’s growth and success. In this position you will work primarily with our Chief Marketing Officer
- Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp
- We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications
- Provide support for the CMO
- Expert in planning, scheduling, and coordinating skills to create a smooth workflow
- Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks
- Use good judgment in setting work priorities, planning and organizing workload
- Handle multiple projects with the possibility of changing priorities
- Handle domestic and international travel arrangements for executives and other staff members
- Protect the confidentiality of information related to the organization and assist with sensitive matters
- Assist with special meetings and event planning
- Manage Concur for expenses and travel platform
- Evaluate and streamline processes and procedures
- Finance management, including budgeting and assisting with budget planning and forecasting
- Purchase request management and generation
- Vendor management, including contract management, agreement renewals, and the acquisition of vendor quotes for purchase request
- General project and task management
- Generating, capturing, and presenting metrics, as needed
- Schedule and organize activities such as meetings and conferences
- Assist with preparation for meetings and presentations, including organization of meeting materials and logistics
Our take
The global professional and financial service industries face unique operating challenges and regulatory requirements across their entire management lifecycle, from strategy to execution. Intapp provides end-to-end, cloud-based connected firm management, driving optimal outcomes by enabling enhanced collaboration and data access to fuel better decision-making.
The company’s suite of solutions has been enriched through acquisitions (Billstream, Repstor, One Place, DealCloud, and more) and strategic partnerships (Including Equilar and KPMG AG). Intapp powers more than 2,100 of the world’s premier private capital, investment banking, legal, accounting, and consulting firms to connect their most important assets: people, processes, and data.
Founded in 2000, the company went public in June 2021 and has since seen solid year-on-year growth. The company has made consistent, strong moves to remain competitive in the complex and ever-changing business environment, acquiring companies such as Transform Data International to boost its offering. Fresh from post-IPO funding, it's well set to remain a leading provider of purpose-built industry cloud solutions.
Steph
Company Specialist at Welcome to the Jungle
Insights
16% employee growth in 12 months
Company
Company benefits
- Generous PTO, with Additional Companywide Paid Days Off to Allow Teams to Disconnect
- Medical Benefits
- Wellness Programs and Benefits Provided by Modern Health
- Paid Parental Leave and Adoptive Leave
- Flexible Work Environment
- Home Office Stipend
- Paid Volunteer Time Off and Donation Matching
- Co-Working Office Spaces
- Open Offices & Stocked Kitchens
- Women’s Interest Network
Company HQ
Ventura, Palo Alto, CA
Leadership
Thad Jampol
(CPO)Received their BS in Computer Science from the University of California, Los Angeles.
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