Personal Assistant to CIO & ITO Project Coordinator, Francis Crick
Mat Leave
£40.7k
3-5 days a week in office
Biomedical research institute
Be an early applicant
Biomedical research institute
1001+ employees
Be an early applicant
£40.7k
3-5 days a week in office
1001+ employees
Company mission
To discover without boundaries.
Role
Who you are
- Significant experience supporting senior leaders and their teams in a Personal Assistant or Executive Assistant capacity. *
- Experience managing complex diaries, inboxes and correspondence on behalf of senior stakeholders, ensuring priorities are identified and actions are progressed appropriately. *
- Proven ability to review communications, reports and documentation, identifying gaps, risks, issues or required follow-up actions
- Experience coordinating projects and producing reports, presentations, dashboards or management information for leadership audiences, ideally within an information technology environment. *
- Experience taking accurate minutes and maintaining action logs to support effective follow-up and governance. *
- Proven ability to handle sensitive and confidential information with discretion, professionalism and integrity
- Strong organisational and time management skills, with the ability to prioritise competing demands, manage workload effectively and deliver high-quality outcomes within agreed deadlines
- Minimum criteria*
What the job involves
- This is a fixed-term, maternity cover position on Crick terms and conditions of employment. Full-time or part-time (3-5 days per week) will be considered for the position. Hybrid role
- We are looking for a proactive Personal Assistant to the Chief Information Officer (CIO) and ITO Project Coordinator to provide high-level administrative, organisational and project coordination support across the Information Technology Office (ITO)
- Reporting directly to the CIO, this pivotal role requires a proactive, highly organised and confident individual who can anticipate needs, manage competing priorities and operate with minimal supervision
- Acting as a trusted partner to the CIO, you will oversee inbox and diary management, ensuring key messages, actions and draft communications are not missed while maintaining visibility of emerging priorities and business-critical activities
- You will coordinate meetings, events and departmental initiatives, prepare reports, presentations and briefing materials, compile quarterly departmental updates, and lead the production of the ITO monthly newsletter
- The role also plays a central part in coordinating team away days, stakeholder events and project activities, bringing together information from across the portfolio to support effective decision-making and communication
- Success in this position will come from your ability to think proactively, build strong relationships, manage confidential information with discretion and act as a highly professional representative of the CIO and the wider ITO team
- Personal Assistant:
- Perform a variety of support tasks for the CIO including but not limited to: managing an active calendar of appointments and meetings; coordinating logistics for meetings, interviews, tours and appointments; arranging and monitoring travel plans, schedules and agendas; timely and accurate processing of expenses; prompt and accurate database entry
- Keep the CIO well informed of upcoming commitments and responsibilities. Acts as a “barometer” for emerging issues related to priority concerns
- Provide secretarial services as required, ensuring that written work is completed accurately, to a high standard and to the required timescale
- Lead on the operation of meetings including proactive agenda preparation, coordination and creation, distribution and updating of action logs and minutes
- Project Coordinator:
- Work collaboratively, as well as independently, to coordinate ITO projects
- Arrange and coordinates project team meetings, document actions agreed and ensure relevant project documents are updated
- Assist with the creation of project plans, project proposals, timelines and budget
- Help to maintain the project plan; monitor progress against the plan, coordinate project activities and resources
Application process
- Closing date: 16/Sept/2026 23.59 GMT
- Please note you must meet the essential criteria listed within the Role Profile, to have your application reviewed
- We reserve the right to withdraw this advert at any given time due to the number of applications received
Salary benchmarks
Our take
The Francis Crick Institute was founded in 2015 through the merger of the MRC's National Institute for Medical Research and CRUK's London Research Institute. Its mission is to push the boundaries of our understanding of how life works, and it is the largest single-site biomedical research institute in Europe.
One of the Institute's strengths is its ability to collaborate extensively with external research groups, boasting partnerships in more than 90 countries. These collaborations, however, pose data protection challenges due to the need to transfer vast amounts of sensitive information across borders. The Institute has addressed this by developing its own Trusted Research Environment toolkit, which allows remote teams to share data securely and compliantly in the cloud.
The institute secured £1 billion in funding back in 2022 and is maximising its effectiveness through the BRIDGE network and investments in AI and machine learning. A notable example is Google’s subsidiary DeepMind establishing a research lab within the institute to enhance biology and genomics research.
Freddie
Company Specialist at Welcome to the Jungle
Insights
10% employee growth in 12 months
Company
Funding (1 round)
Jul 2022
$1.3bn
GRANT
Total funding: $1.3bn
Company benefits
- 28 days of holiday each year, plus three additional days (usually taken over Christmas) and bank holidays
- Defined contribution pension scheme, with the Crick contributing between 3% - 16% of salary
- Life assurance
- Season ticket/car parking loan
- Annual leave purchase
- Childcare support allowance
- Back-up dependent care
- Discounted annual gym membership
- Bike to Work scheme
- Payroll giving
- Shopping discounts
Company HQ
Somers Town, London, UK
Leadership
Paul Nurse
(CEO)The first Director and Chief Executive of the Francis Crick Institute. Was previously President of Rockefeller University in New York. In 2001 was awarded the Nobel Prize in Physiology/Medicine as part of a team that discovered the role of protein molecules that control the duplication of cells.
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