Executive Assistant, GitGuardian

• 4+ years proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment
• Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands at once
• Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries)
• Excellent written and verbal communication
• Sound judgment and absolute discretion when handling confidential information
• Comfort coordinating across US and European time zones
• Based in New York City and able to work at least 4 days a week from the office (Manhattan)

Desirable

• We're adding a dedicated Executive Assistant & Office Manager to support our Exec team and run the day-to-day operations of our New York office
• You'll be the person who keeps leadership organized and our NYC space running smoothly, so our teams, candidates, customers, and visiting executives all have a high-quality experience
• You'll report to our Chief of Staff and work closely with our NYC and Paris headquarters across time zones
• Your work directly frees up leadership to focus on high-impact priorities by reducing administrative overhead and making sure key meetings, hiring processes, travel, and operations run efficiently and consistently
• Executive support to the US Executive team:
• Own complex calendar and scheduling management
• Plan and book travel, and handle the logistics of customer meetings
• Prepare leadership meetings (agendas, materials, follow-ups)
• Coordinate candidate visits tied to the American in office teams
• Handle day-to-day administrative operations
• Ownership of the New York office support:
• Serve as the primary operational owner of the NYC office
• Manage office access, common areas, deliveries, and packages
• Host and coordinate employee, candidate, and customer visits
• Coordinate executive visits from our Paris headquarters
• Employee event scheduling and logistics
• As capacity allows:
• Provide scheduling and logistical support for additional Paris-based executives

• 1. Video call with a recruiter
• To discover your professional project and evaluate if there could be a mutual match
• 2. Interview with your future manager
• Purpose: To assess how you'd partner with leadership day to day
• Skills assessed: organization, prioritization, communication
• 3. Business case with VP GTM and Customer Success Leadership
• Purpose: To evaluate your skills for the position and project yourself into the role
• Skills assessed: planning, problem-solving, attention to detail
• 4.1 Final interview with CEO
• Purpose: To detail our company's vision and ambitions for the next couple of years
• 4.2 References check