Office Manager, Talon.One

• Fluent English
• German language skills at B1 level or higher
• Strong project management and organizational skills
• Hospitality-driven, people-first mindset
• Ability to work in a fast-paced and evolving environment
• Resilience, flexibility, and a growth mindset

Desirable

• We are looking for an Office Manager who will create a welcoming, well-organized, and inspiring workplace experience for our employees and visitors.
• This role combines office operations, hospitality, facilities coordination, and employee experience, and is ideal for someone who enjoys working in a dynamic and people-focused environment
• This is an in-office role with fixed working hours (8:30am–5:30pm). Occasional overtime may be required during events or projects and will be fully compensated
• Create a welcoming and professional office experience for employees and visitors, including candidates and partners
• Manage visitor coordination and ensure smooth check-in processes
• Order and manage office and kitchen supplies
• Track and manage the office budget
• Support office improvement and design projects
• Coordinate vendors and timelines for workplace initiatives
• Own relationships with landlord and building management
• Coordinate maintenance and service providers and ensure high service standards
• Supervise cleaning and office maintenance
• Monitor the overall condition and functionality of the office
• Support onboarding of new employees, including office tours and workspace preparation
• Plan and host office events such as happy hours, team lunches, and small community activations
• Manage swag inventory and workplace materials
• Support health, safety, and security initiatives (e.g. first aid and fire warden training
• Track office attendance and manage the desk booking system
• Support workplace reporting and improvements