Office Manager, Findigs
Executive Assistant
$80-110k
+ Pre-IPO equity
More information about location
5+ days a week in office (NoHo, NY)
Smart rental screening for property managers
Be an early applicant
Smart rental screening for property managers
101-200 employees
Be an early applicant
$80-110k
+ Pre-IPO equity
More information about location
5+ days a week in office (NoHo, NY)
101-200 employees
Company mission
To make renting work for all of us: to support every path, and simplify the way forward.
Role
Who you are
- 3+ years of experience in an office management, executive assistant, or operations role (combined experience a plus)
- You have a "work smarter" mindset and are proficient in using AI tools (like ChatGPT, Claude, etc) and automation platforms (like Slack Workflows) to manage repetitive administrative tasks and maximize executive output
- Experience supporting C-suite executives in a fast-paced environment
- Exceptionally organized with a strong sense of ownership; you follow through consistently to ensure nothing gets dropped
- Proactive and anticipatory; you spot problems and opportunities before anyone asks
- Warm, professional, and discreet; you navigate sensitive information and high-stakes situations with care and good judgment
- A clear, confident communicator (written and verbal) who can represent leadership with poise
- Comfortable context-switching between tactical to-dos and strategic executive support throughout the day
- A team player who genuinely enjoys creating a great environment for everyone around them
- Proficient with Google Workspace (Gmail, Calendar, Docs, Sheets) and Zoom
- Experience with travel booking, vendor management, and event coordination
- Familiarity with DocuSign or similar e-signature platforms
What the job involves
- We are looking for a highly organized, proactive, and engaging Office Manager and Executive Assistant to be the operational backbone of our office and a trusted partner to our senior leadership
- This is a hands-on, high-visibility role that blends day-to-day office operations with support for our Exec team
- If you thrive in a fast-paced environment, anticipate needs before they arise, take pride in a well-run and engaging office, and bring warmth and professionalism to every interaction, we’d love to hear from you!
- Office Operations — Vendor Management:
- Serve as the primary point of contact and relationship manager for all office vendors, including:
- Catering & beverages: Zerocater, Bevi, Fresh Direct
- Facilities & building services: HVAC, building crew, cleaning company, security system
- Technology & telecommunications: IT vendors, Verizon
- Own vendor renewals, issue resolution, and day-to-day communication to ensure service continuity and quality
- Office Operations — Logistics & Facilities:
- Be the go-to person for all office requests, questions, and day-to-day issues from the team
- Optimize and automate office request systems; move beyond manual tracking by using AI-assisted ticketing or automated forms to streamline employee requests, inventory alerts, and supply replenishment
- Coordinate office layout and moves to support team growth and reorganizations
- Partner with IT to procure laptops, monitors, and accessories for new and existing employees, and oversee the full order-to-delivery lifecycle
- Ensure office supplies (kitchen, bathroom, general) are consistently stocked by monitoring inventory and placing timely orders, including weekly grocery orders
- Maintain Zoom Room conference setups; proactively monitor for issues and troubleshoot A/V or connectivity problems
- Maintain a clean, organized, and welcoming office environment throughout the day; tidy common areas, run and empty the dishwasher as needed
- Manage visitor protocols: send Zoom invites, greet all guests, and guide them appropriately
- Own package and mail management; receive deliveries, unpack and break down boxes, dispose per building rules, and check mail daily
- Administer keyfob and door access for all employees, keeping records current and onboarding new hires
- Maintain and replenish swag inventory for new employee welcome kits
- Track inventory and manage the team’s supply request form
- Receive and unload deliveries; stock the kitchen and refresh cabinets and refrigerator throughout the day and at the end of day
- Executive Support:
- Maintain and optimize schedules for the CEO and President using automation to resolve conflicts and intelligently prioritize their time while building the scalable frameworks necessary to support an expanding executive bench
- Book travel arrangements (flights, hotels, ground transportation) for the Executive Leadership Team and other team members as requested
- Own company-wide recurring calendar invites, keeping them accurate and up to date
- Secure and coordinate conference room bookings for large or high-priority meetings
- Coordinate board meetings and board dinners scheduling with all relevant stakeholders
- Arrange reservations for team dinners and other company events
Our take
As the property market becomes more competitive, and rent rates continue to soar, more people are being pushed to lie about their financial situation. In fact, it was reported that at one particular major rental reference agency, fraudulent tenancy applications had quadrupled in the two years up to 2024.
This is clearly a prevalent issue, and one which Findigs hopes to address with its underwriting platform for renters and property managers. The idea behind the platform is to make identity checks faster and more widely effective, so that fraudulent applications are rejected while good applications are processed faster.
The platform boasts a range of capabilities, most interestingly its smart recommendations that suggest which applications should be approved - adding an extra layer to its offering. With this, Findigs has the potential to stand out against alternatives, and a fresh round of funding puts the company in good stead to chase further success.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 3 rounds)
Jun 2024
$27m
SERIES B
Nov 2022
$5.8m
EARLY VC
Total funding: $45.5m
Company benefits
- NY HQ & Remote positions: You’ll find great people, good dogs, and free lunch in our NoHo office. Not in NY? We’ve got remote-friendly roles, too
- Unlimited time off: Our vacation minimum urges you to take the time you need to recharge, and focus on life outside of work
- Stock options: We want everyone to share in our success. When you join, you'll get pre-IPO equity
- 95% coverage: You're fully covered for medical, dental, and vision insurance. Dependents are covered at 90%
- Wellbeing Fridays & stipend: We’re fans of long weekends and free workouts. Enjoy a fitness stipend, and an extra Friday off every month
- 401(k) matching: Get a 4% match on any contributions to your retirement savings
Company HQ
Civic Center, New York, NY
Leadership
Stephen Carroll
(Co-Founder & CEO)Former Co-founder and COO of Seated, Associate at Nomura Securities, and Head of Campus Recruiting at Harding-Lane.
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