Workplace Experience Coordinator, BenchSci
+ Equity options
5+ days a week in office
AI for biomedical research
Be an early applicant
AI for biomedical research
201-500 employees
Be an early applicant
+ Equity options
5+ days a week in office
201-500 employees
Company mission
To exponentially increase the speed and quality of life-saving research by empowering scientists with the world's most advanced biomedical artificial intelligence.
Role
Who you are
- A "People Person" (Genuinely): You love being around people and naturally make others feel welcome. You have a high degree of empathy and emotional intelligence
- A Master of Ambiguity: You are comfortable with a high degree of ambiguity and can switch tasks on a dime without losing focus. You see a fluid environment as an opportunity to build and create
- An "Owner": You anticipate needs before they’re raised and take initiative without waiting to be asked. You embrace a "no task is too small" mindset
- Hyper-Organized: You are highly detail-oriented, yet flexible, calm under pressure, and quick to pivot when priorities change
- A Natural Host: You have 1-3+ years of experience in office coordination, hospitality, high-end retail, event planning, or a similar people-first,-facing role
- Tech-Comfortable: You’re proficient in GSuite, Slack, and visitor management systems (like Envoy) and are quick to learn new tools
- Team-First: You embrace a "BenchSci first" mindset, partner across departments, and focus on what’s best for the whole company
- Flexible & Adaptable: You understand that this role is not "9-to-5" and are willing to work flexible hours to make in-office events a success
What the job involves
- Our Toronto office is the heart of BenchSci’s in-person culture—a space where collaboration thrives, relationships are built, and our values come to life. As we adopt a hybrid model, we’re seeking a dynamic, people-centric Workplace Experience Coordinator to serve as the anchor of our in-office experience
- You will be the welcoming face and central connector for BenchSci, creating a seamless, warm, and inclusive environment that energizes our team and makes the office a hub for connection
- Given the nature of this role, you must be able to work flexible hours as needed to support occasional before/after-hour events or special projects
- This role will report directly to our Sr. Director of Sustainability and Employee Experience
- This is a multi-faceted role that blends community building, program management, hospitality, and workplace operations
- Part 1: Program & Event Management (~20%)
- Event & Engagement Leadership:
- Execute the planning, coordination, and end-to-end delivery of office events and engagement initiatives (in-office "activations"). This includes everything from casual social gatherings and "moments of joy" to meaningful cultural rituals that foster belonging
- Talent Initiative Support:
- Partner with the Talent (HR) team to support the logistics of key initiatives, including new-hire onboarding (tours, workspace setup, welcome), company-wide events, and community engagement efforts
- Part 2: Workplace Experience & Hospitality (~40%)
- Office Concierge:
- Be the primary, warm, professional face of BenchSci for all employees, guests, and candidates. Provide proactive, concierge-style support and serve as the primary point of contact for general inquiries
- Culture Catalyst:
- Act as a visible, approachable, and positive presence that actively connects people and departments, making employees feel valued
- Employee Recognition:
- Coordinate the purchasing, packaging, and delivery of all BenchSci swag, including new-hire kits, anniversary gifts, and acknowledgments for significant life events
- Part 3: Workplace Operations & Facilities (~40%)
- Seamless Office Management:
- Own the daily "open and close" of the office, ensuring the entire space (including common areas, meeting rooms, and the kitchen) is pristine, fully stocked, and ready for a productive day. This includes managing coffee machines, maintaining clean spaces, and operating dishwashers
- Vendor & Inventory Management:
- Proactively manage all office inventory, including snacks, beverages, coffee, office supplies, and promotional items. You will own the relationships with all third-party office vendors (e.g., cleaners, property management, water plants, general contractors for minor repairs) and manage the related budgets
- Facilities & Admin Point of Contact:
- Act as the central hub for all workplace needs. This includes managing inbound/outbound mail and deliveries, coordinating with IT for AV issues, managing visitor sign-in (Envoy), maintaining fob assignments, and serving as the primary point of contact for any building maintenance or health & safety issues
- Stakeholder Partnership & Admin:
- Partner with IT, building management, and other teams to ensure a seamless operational experience. Handle all related administrative work, including budget tracking, invoice processing for AP, and maintaining health and safety policies
- What Success Looks Like:
- A palpable, positive energy in the office; people are connecting and collaborating
- Seamless execution of events, programs, and onboarding logistics, with high satisfaction from new hires and team members
- An office environment that is consistently clean, functional, welcoming, and inclusive
- Needs are anticipated and met before they’re even raised
Our take
Over the past decade, the cost of bringing a drug to market has increased exponentially. But the number of drugs approved has stayed stagnant, leading to a decline in research productivity. Through development of AI-assisted software, BenchSci has allowed scientists to rapidly compute data from scientific journals and product catalogues to dramatically reduce these inefficiencies in the R&D process.
The company offers a lateral solution to traditional, manual data analysis to allow for data leveraging. Plus an automated, comprehensive overview of existing relevant research. These methods have made BenchSci a forerunner in the drug development industry; the company's software is used by leading pharmaceutical companies.
BenchSci continues to invest in its machine learning technology, and in 2023 launched ASCEND. This is software that extracts experimental evidence from internal and external sources to help improve the hit rate of drug trials. It has also raised considerable funds, the latest of which is supporting the expansion of the platform.
Steph
Company Specialist at Welcome to the Jungle
Insights
31% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
May 2023
$67.7m
SERIES D
Jan 2022
$44.9m
SERIES C
Total funding: $157.8m
Company benefits
- An engaging remote-first culture that hires the best talent from around the world
- Compensation package that includes BenchSci equity options
- Comprehensive health and dental benefits with an emphasis on mental health
- An annual Executive Health Assessment at Medcan for proactive health awareness
- Three weeks of vacation plus an additional day for every completed year
- A $2000 Annual Learning & Development budget
- Generous parental leave benefits with a top-up plan or paid time off options
- Additional time-off: 2 weeks for Winter Holiday, every other Friday in July and August, your birthday, and more!
- A $1000 work from home allowance to make your home setup perfect for you
- An Oculus Quest 2 to connect with your team members in Virtual Reality
- An executive coach for managers to assist in leading high-performing teams
- Complimentary Headspace account to support mental wellness and focus
- Complimentary genome sequencing from 23andMe to better understand your health through your DNA
Company HQ
South Core, Toronto, ON
Leadership
Dr. Elvis Wianda
(Co-Founder & Chief Data Officer)Obtained a PhD studying Health & Medical Physics at the University of Toronto before joining BenchSci.
Dr. Tom Leung
(Co-Founder & CSO)Previously held roles within the University of Toronto as a Research Assistant and Postdoctoral Fellow.
Liran Belenzon
(Co-Founder & CEO)Previously co-founded and held role as CEO at companies including Standy and Biz-Coupon. Currently a CDL Associate at Creative Destruction Lab.
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