Executive Assistant to the CEO & CFO, Ceribell
$150-170k
Offers ESPP with a discount & Equity opportunities
Office located in Sunnyvale, CA
Portable seizure diagnostics technology
Be an early applicant
Portable seizure diagnostics technology
201-500 employees
Be an early applicant
$150-170k
Offers ESPP with a discount & Equity opportunities
Office located in Sunnyvale, CA
201-500 employees
Company mission
To make EEG widely accessible, more efficient, and more cost-effective to improve the diagnosis and treatment of patients at risk for seizure.
Role
Who you are
- This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism
- 10+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.) Ideally in a high-growth technology or medical device environment
- Demonstrated mastery in calendar management and travel logistics for multiple executives
- Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
- Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems
- Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians
- Strong attention to detail, organizational excellence, and follow-through on deliverables
- Proven discretion handling confidential and sensitive company information
- Experience coordinating Board of Directors logistics or investor communications
- Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions)
What the job involves
- We’re seeking an exceptional Executive Assistant (EA) to provide direct support to our CEO and CFO
- Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly
- Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
- Prepare and organize materials for leadership and board meetings, including agendas, presentations, and follow-up actions
- Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify
- Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365
- Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders
- Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team
- Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting
- Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes
Application process
- Application Deadline: Ongoing
Our take
Ceribell has created a cloud-based, AI-enabled electroencephalography (EEG) headset which helps diagnose seizures without the presence of an EEG technologist or specialist interpreter, allowing for faster diagnosis and better treatment.
Though founded back in 2014, Ceribell experienced a huge breakthrough in 2022 when its system was granted FDA clearance to help diagnose suspected seizures, which has led to a boost in venture capital investment.
The company has also gone on to receive the FDA’s Breakthrough Device Designation for its ability to diagnose delirium, or acute brain failure and was placed on the World's Most Innovative COmpanies List 2023 by the Fast Company. Ceribell has no plans on stopping there though, and intends to grow its team rapidly in a bid to expand its tech capabilities for a range of other neurological conditions.
Steph
Company Specialist at Welcome to the Jungle
Insights
46% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Sep 2022
$50m
SERIES C
Apr 2021
$53m
SERIES C
Total funding: $151m
Company benefits
- 100% Employer Paid Health, Dental and Vision for the Employee
- 50%- 70% Employer Paid Heath, Dental and Vision for dependents (according to plan selection)
- Ceribell equity
- A flexible vacation policy and 11 paid holidays
- Monthly cell phone reimbursement
- Flex spending account, life insurance, and disability insurance
- Excellent parental leave policy
- Joining a mission minded organization!
Company HQ
Sunnyvale West, Sunnyvale, CA
Leadership
Xingjuan (Jane) Chao
(CEO & Co-Founder)Ph.D. in biophysics from Cornell University. Former Management Consultant with McKinsey & Company, later joining Novartis as Senior Strategy Manager. Principal Manager of Portfolio Management Strategy at Genentech before co-founding Ceribell.
Josef Parvizi
(Co-Founder)Professor of Neurology at Stanford University School of Medicine since 2007. Previously worked in Internal Medicine Intern at Mayo Clinic.
Chris Chafe
(Co-founder)Composer, Cellist, and Researcher. Director of Stanford University's Center for Computer Research in Music and Acoustics (CCRMA), and Duca Family Professor of Humanities and Sciences.
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