Accounts Payable Manager, Quantexa

• Ideally AAT qualified or equivalent
• Experience managing AP function transformation
• 4 or more years of experience in a managerial role leading AP teams
• Experience working European and complex payments e.g. CIS
• Deep understanding of VAT and Sales tax reporting and compliance
• Experience dealing with high volumes of data
• Good working knowledge of Excel (including v-lookups & pivot tables)
• Strong understanding of basic accounting concepts, systems, and processes
• Excellent organizational, analytical, and problem-solving skills

Desirable

• We are seeking an experienced and detail-oriented Accounts Payable Manager to join our finance team
• As an Accounts Payable Manager, you will be responsible for overseeing the efficient and accurate processing of all accounts payable transactions
• This role requires strong organizational skills, a keen eye for detail, and the ability to lead and motivate a team
• Manage and oversee the day-to-day operations of the accounts payable department
• Transforming our processes to take advantage of the latest technology and reduce the time from invoicing to approval to payment
• Lead, mentor, and develop a team of accounts payable professionals, providing guidance and support to ensure departmental goals are met
• Review and reconcile accounts payable transactions, ensuring accuracy and compliance with company policies and procedures
• Daily, weekly, and monthly bank reconciliations
• Coordinate and execute weekly and ad hoc scheduled payment runs, ensuring all payments are made accurately and on time
• Monitor vendor accounts and manage communication to resolve inquiries and discrepancies promptly
• Prepare regular reports and analysis related to accounts payable activities for management review and develop & monitor KPI team metrics
• Reconcile company credit cards and reimbursement of expenses
• Document business processes, continuously improve the efficiency of the Accounts Payable operations and strengthen controls with respect to the transaction cycles
• Identify and implement process improvements to enhance productivity and streamline workflow
• Support the team to run and investigate any discrepancies on the creditors listing and responding to ad hoc queries across the business when required
• Drive process improvements to enhance efficiency and effectiveness within the accounts payable function
• Build and maintain strong relationships with vendors, resolving any issues or discrepancies in a timely manner
• Communicate effectively with cross-functional teams, including procurement, finance, and other departments, to address issues and ensure smooth collaboration
• Continued communication to the wider team for upcoming renewals and contract fulfilment
• Ensure compliance with company policies and relevant regulations in all accounts payable and expense processes
• Generate and analyse reports to provide insights into payment trends, aging, and other key metrics
• Facilitate internal and external audits related to accounts payable processes, providing necessary documentation and support
• Implement and maintain strong internal controls to safeguard company assets