Recruiting Coordinator, Motorola Solutions

• High School Diploma or GED, and 4+ years of experience in recruiting or human resources
• 2+ years of experience with high-volume scheduling and coordination
• Experience with reporting and data visualization (ATS, Google Sheet, Excel, etc.)
• Must be proficient in Gmail and Google Calendar and its scheduling features
• Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise
• Experienced with Google Workspace (Sheets, Docs, Drive, etc.)
• Advanced experience with applicant tracking systems (e.g., Workday, Greenhouse, etc.)
• Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail
• Able to independently troubleshoot and resolve scheduling issues and conflicts
• Ability to lift up to 20 lbs

Desirable

• The Recruiting Coordinator reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter
• The successful individual in this role will support our hiring efforts by scheduling interviews, coordinating onsite visits, providing an exceptional candidate experience, and supporting our Recruiting team with reporting and analytics
• This role will also assist with administrative tasks to ensure a smooth and efficient recruitment process
• Support the team with scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel
• Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials
• Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization
• Keep the Recruiters and Talent Acquisition Specialists informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication. This includes maintaining internal and external communications
• Support the team by facilitating, coordinating, and assisting candidates with airline travel, hotel accommodation, and reimbursements
• Ensure visitor forms are completed and submitted on time for all onsite candidate interviews
• Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews
• Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process
• Support the Recruiting team with day-to-day operational needs, including maintaining data integrity in the ATS
• Support with building and maintaining recruiting dashboards to track team KPIs such as time-to-fill, interview-to-offer ratios, and pipeline health, with a goal to eventually take full ownership
• Compile reports to be shared with business leaders and hiring managers
• Work with the Recruiting team to help identify opportunities to improve and streamline recruiting workflows and processes
• Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process
• Perform other related duties, of which the above are representative

• All employment is contingent upon the successful clearance of a background check and drug test