Executive Assistant, Solace

• The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale
• 5+ years of experience supporting senior executives, preferably at the CEO or C-suite level in a high-growth, fast-paced environment
• Exceptional calendar management, prioritization, and organizational skills
• Strong written and verbal communication with an ability to draft clear, concise executive-level messaging
• Demonstrated judgment, professionalism, and ability to handle confidential information
• Excellent project management skills: you keep things moving, even without explicit direction
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence

Desirable

• We’re looking for an Executive Assistant to provide dedicated support to the Executive Assistant to our Co-founder and Chief Product Officer, assisting with CPO priorities, event planning, and coordination efforts
• You’ll act as an extension of the leader you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward
• You’ll manage calendars, meetings, communication flow, travel, and operational cadence, while also being a right hand person to event planning and executive coordination
• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
• Support the planning and execution of large-scale events
• Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
• Draft, edit, and send communications on behalf of executives with strong executive presence and clarity
• Serve as the primary point of contact between executives and internal leaders, external partners, and vendors
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
• Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through
• Build and continuously improve systems, templates, and processes that enhance executive productivity
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change