Executive Assistant, Rad AI

• East Coast–based, with the ability to support executives in multiple time zones
• Minimum of 5 years of experience providing administrative support in a corporate setting, including at least 3 years supporting C-Suite executives
• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives
• Demonstrated proficiency with remote collaboration tools
• Experience handling confidential information with discretion and maintaining professional standards
• Strong written and verbal communication skills, with examples of cross-functional collaboration
• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment
• Experience with expense tracking, travel arrangements, and document management

Desirable

• We are seeking an experienced and highly organized Executive Assistant to support 2–3 members of our executive team, primarily within our Commercial (GTM) organization
• In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency
• You’ll collaborate closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for travel, conferences, trade shows, and large-scale offsites
• The ideal candidate is based on the East Coast, brings exceptional attention to detail, thrives on improving processes, leverages tools and systems to optimize workflows, and operates with discretion and professionalism
• Build trusted partnerships with executives, their teams, and key stakeholders
• Anticipate needs, keep a close pulse on organizational priorities to help executives see around corners, and handle sensitive matters with discretion
• Proactively and accurately manage complex calendars by balancing priorities, minimizing conflicts and context switching, and coordinating agendas and pre-reads
• Provide daily administrative support, including inbox and email management, travel arrangements, expense tracking, and document organization. Attend meetings, capture notes, and follow up on action items
• Plan and execute events, offsites, and onsite gatherings, delivering engaging experiences while staying budget-conscious
• Support executives across multiple time zones, demonstrating flexibility to adjust as needed for meetings and business priorities
• Facilitate cross-department communication and drive follow-up on key initiatives
• Take on special projects and contribute to process improvements