Executive Assistant, Amazon

• A successful candidate will have experience with heavy calendar management, travel coordination, event planning, large internal team meetings, leadership meetings, and external meeting coordination
• The right candidate will have a strong bias for action and the ability to think proactively and strategically, while anticipating needs
• A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative
• Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift
• Experience with Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience working with large global teams

Desirable

• The Amazon Music Growth & Marketing team seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors based in London and Madrid overseeing teams distributed internationally
• In addition, you will partner with the existing EA team to offer comprehensive support for a highly-distributed global organization
• This role requires skills in planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical
• You will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups
• Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion
• Set up internal and external meetings including conference rooms, AV needs, document distribution
• Coordinate domestic and international travel itineraries with seamless logistics
• Manage timely expense report coordination and submission
• Track and help drive completion of key deliverables and follow up on pending items
• Engaging with senior exec offices at external partners
• Support with events involving senior leadership, internal and external facing
• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music and podcast industry professionals
• Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events)
• Champion and expand creative team traditions and activities that support a strong team culture; be a part of the Amazon Music Community and Culture Crew
• Partner closely with leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
• Willingness/ability to travel to support team off-sites & events as needed
• Keep relationship with GREF site lead and manage space for entire Amazon Music team in London office