Payroll Manager, BuildOps
$108-125k
Offers equity and bonus
Hybrid work schedules
Management software for commercial contractors
Open for applications
Management software for commercial contractors
501-1000 employees
Open for applications
$108-125k
Offers equity and bonus
Hybrid work schedules
501-1000 employees
Company mission
To build the system that helps commercial contractors shape the future of the trades.
Role
Who you are
- We are looking for a motivated self-starter who can work in a distributed team environment
- Bachelor's degree in accounting, finance, or related field
- 7+ years of payroll experience, including both U.S. and Canadian payroll processing
- Strong, hands-on experience with ADP Workforce Now (WFN)
- Experience administering Navia benefits (FSA, HSA, commuter, COBRA)
- Understanding of U.S. payroll tax laws and Canadian CRA/provincial employment standards
- Experience with year-end filings: W-2, W-2C, 940/941 (U.S.) and T4, T4A, RL-1 (Canada)
- Proficiency in Excel and comfort working with HRIS/payroll integrations
- CPA & audit experience is a plus
- Experience in a SaaS or technology startup environment is a plus
- Strong understanding of accounting principles and procedures
- Excellent attention to detail and strong organizational skills
- Ability to work independently and manage multiple priorities
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
What the job involves
- BuildOps is looking for a Payroll Manager to join our rapidly growing team. You will be directly reporting to the Controller
- Manage full-cycle U.S. payroll through ADP WFN, including hires, terminations, compensation changes, bonuses, commissions, and equity exercises (NSOs/RSUs)
- Ensure accurate processing of multi-state payroll, tax withholding updates, SUTA/SUI registrations, and federal/state compliance
- Review payroll previews and funding, ensuring accuracy and timeliness
- Support quarterly and year-end processes (W-2, W-2C, 940/941 review) and assist with audits
- Review and process payroll for Canadian employees through ADP Canada
- Assist with taxable benefits, statutory holiday pay, overtime calculations, and provincial leave requirements
- Manage year-end reporting including T4, T4A, and RL-1 (Québec)
- Serve as the main point of contact with Canadian payroll partners and ensure proper configuration and funding
- Reconcile all health, dental, vision, life, disability, and supplemental benefit invoices against payroll deductions each billing cycle
- Ensure alignment between employee elections, insurance carrier invoices, and ADP payroll deductions
- Partner with HR and Finance to resolve discrepancies, correct arrears, and maintain accurate benefits accounting
- Communicate with brokers and carriers to resolve eligibility, enrollment, or billing issues
- Manage and reconcile payroll-related activities involving Navia, including health care and dependent care FSA, HSA, commuter/transit benefits, and COBRA administration
- Ensure accurate deduction setup, enrollment file feeds, employer funding, and issue resolution
- Document payroll procedures and improve internal controls
- Ensure HRIS system is up-to-date and ensure accuracy
- Partner with HR on onboarding, compensation changes, benefit updates, and offboarding tasks
Our take
BuildOps offers a tailored management software platform catering to the real estate sector, allowing its clientele to enhance cash flow and profit margins. Through its all-in-one invoicing and billing workflow, coupled with a robust financial reporting platform, BuildOps equips customers with the tools needed for streamlined operations.
The company's strategic focus on sub-contractors within the construction and real estate industry sets it apart in a market where many management platforms struggle to integrate diverse functionalities. Unlike its competitors, BuildOps has mastered the all-in-one approach, mitigating miscommunication and confusion often stemming from disparate silos of information.
In a landscape worth billions, BuildOps has swiftly carved out a niche, positioning itself for significant growth in the years to come. Recently; the company secured new funding and cemented its status as a unicorn. This is a sure sign of investors' confidence in the company's vision and its potential to revolutionize management software for the modern commercial contractor.
Freddie
Company Specialist at Welcome to the Jungle
Insights
50% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Mar 2025
$127m
SERIES C
May 2023
$50m
EARLY VC
Total funding: $225.8m
Company benefits
- Financial: Competitive base salary. Generous equity options. Performance bonuses for 95%+ employees. Bi- annual performance & compensation reviews. RRSP & 401k employee contribution plan.
- Health & Family: Health/dental/vision insurance as of Day 1. Paid parental leave. Life insurance + disability insurance. Employee Family Assistance Program (EAP).
- Other Perks: Flexible PTO. Home-office allowance. Hybrid flexibility. Access to awesome office spaces (in L A , Toronto, and Raleigh). Team retreats & off- sites.
Company HQ
Santa Monica, CA
Leadership
Alok Chanani
(Co-Founder & CEO)Previously a Board Member at Wharton Angel Network, CEO at USA Commercial and Summer Associate at the Bernstein Companies.
Steve Chew
(CSO)Currently Community Lead at StartX. Previously Co-Founder and CEO at Swerv and Vice President of Marketing at Fundly.
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