Administrative Assistant & Office Manager, Proximie
Office of the CEO
+ Annual bonus programme – based on individual contribution
Virtual collaboration for clinicians
Job no longer available
Virtual collaboration for clinicians
101-200 employees
Job no longer available
+ Annual bonus programme – based on individual contribution
101-200 employees
Company mission
Proximie's mission is to save lives by sharing the world's best clinical practices.
Role
Who you are
- Bachelor’s degree in business administration, or relevant field
- A minimum of 2+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role
- Ability to keep calm under pressure and adapt to change
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Ability to multitask and prioritise workload
- Discretion and confidentiality
- Attention to detail
- Flexible scheduling may occasionally be required to support executive leadership. While the standard working hours are 9:00 AM to 6:00 PM, business needs may sometimes necessitate work outside these hours. This is not routine, but flexibility is expected when circumstances demand it. The role may involve occasional early mornings, evenings, or weekends to ensure the delivery of exceptional service and seamless executive support
What the job involves
- Reporting to the Executive Assistant to the Chief Executive Officer, the Administrative Assistant and Office Manager will provide proactive, hands-on support to the executive leadership team while ensuring the smooth and professional operation of the London office
- This role is critical to maintaining the efficiency of daily business operations by delivering high-quality, personalized support to the executive team - particularly the CEO - across a range of high-impact and time-sensitive activities
- It offers an exciting opportunity to contribute to Proximie’s continued growth journey and to work closely with a pioneering female leader in the HealthTech community
- To succeed in this position, you will be confident, and highly organized, with exceptional communication and time management skills
- You will build strong relationships with the executive team, anticipate the needs of the CEO, and thrive in a fast-paced, dynamic environment where agility and attention to detail are essential
- Provide high-quality administrative support to the leadership team and proactively support the Assistant (EA) to the CEO, assisting with a range of executive and operational tasks
- Support with management of complex calendars, including daily scheduling, meeting coordination, and prioritization to ensure alignment with strategic objectives
- Organize and oversee domestic and international travel logistics, ensuring seamless and efficient experiences for the CEO and executive leadership team
- Provide cover for the EA to the CEO during periods of absence, maintaining continuity of executive support
- Offer personal support to the CEO when required, acting as an extension of the EA to the CEO
- Take ownership of the London office, maintaining a proactive approach to operational needs and continuous improvement
- Ensure the office and meeting spaces are maintained to a professional standard, including setup of refreshments and management of office supplies
- Serve as the primary point of contact for the managed office provider and building management, overseeing maintenance, deliveries, and health and safety compliance
- Support onboarding and offboarding processes, including security pass management
- Champion company culture by supporting the People & Engagement team with employee engagement initiatives
- Manage office logistics, including the setup and shipment of equipment to and from the London office
- Provide local IT coordination, including initial laptop setup for new starters and acting as first-line support for technical issues in the London office
Salary benchmarks
Our take
When someone has to go to a hospital, they expect to hand themselves fully over to the doctors and nurses and be in good, safe hands. Unfortunately, due to a variety of factors, not every hospital can offer the best. That is why Proximie, a global health-tech startup, was founded in 2016 to take the lead in democratising surgical skill and reducing variations in quality and care.
Collaborative and intraoperative platforms like Proximie’s are transforming healthcare worldwide. Augmented reality is far more beneficial for delicate and precise voice and video chat coverage. Proximie can be used without cumbersome headsets and other equipment, and all that is needed is a phone or tablet.
Proximie is rapidly growing in the global healthcare AI market, which is estimated to reach $188 billion by 2030. COVID-19 reduced international travel for surgeons, and the company had a 430% increase in usage, with 6,000 live surgeries in 2020. Contracts with medical device companies now provide access to 90% of the operating rooms and cath labs in the EU and the US. Proximie collaborates with major medical device companies, including J&J, Medtronic, Abbott, Stryker, Smith & Nephew, and Corin, as well as in US & UK health systems such as Advent Health, HCA, and the NHS.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 4 rounds)
Jun 2022
$80m
SERIES C
Apr 2021
$38m
SERIES B
Total funding: $131m
Company benefits
- Bi-annual bonus programme – based on individual contribution and company performance
- Full private medical cover (optional)
- Central London location near Oxford Circus
- Career advancement opportunities
- Well being days annually and volunteer days
- Summer Fridays
- 25 days of paid leave
Company HQ
Marylebone, London, UK
Leadership
Dr. Nadine Hachach-Haram
(Founder & CEO)Plastic Surgeon at NHS and Faculty member of Singularity University.
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