Events Marketing Coordinator, SmarterDx

• 2+ years of experience coordinating B2B events, including webinars and in-person conferences
• Strong project management skills with the ability to handle multiple events simultaneously
• Excellent communication skills, both written and verbal
• Comfortable coordinating across multiple stakeholders and geographies
• Highly autonomous, able to take ownership of tasks with minimal oversight
• Detail-oriented with a knack for anticipating needs and solving problems
• Willingness to travel occasionally for onsite event support

Desirable

• Are you a detail-oriented, creative problem solver with a passion for planning memorable events? We’re looking for a dynamic Events Marketing Coordinator to join our team!
• In this role, you'll play a critical role in helping SmarterDx scale and elevate the way we engage both our team and our customers
• You’ll support the Events Marketing Coordinator in producing standout employee, prospect, and client events that build culture, trust, and business growth
• This is a fantastic opportunity for an enthusiastic professional eager to grow into a hands-on event management role
• You'll coordinate logistics for internal and external events, including scheduling, travel, venues, vendors, supplies, and run-of-show documentation
• Provide on-site and virtual support for live events when needed (e.g. , customer trainings, internal meetups, sales activations.) Source, vet, and liaise with vendors for gifting, catering, A/V, decor, and experiential activations
• Track tasks, timelines, and dependencies across multiple concurrent programs
• As a key member of our high-performing marketing team, you’ll report to the Events Marketing Coordinator and play a central role in helping us grow SmarterDx’s presence in the acute hospital and health system market
• Assist in the planning and execution of virtual and in-person events, including trade shows, conferences, webinars, and company-hosted events
• Manage event logistics such as shipping materials, ordering supplies, tracking deadlines, and coordinating with vendors
• Help maintain the events calendar, project plans, and internal event documentation
• Develop detailed project timelines and ensure deadlines are met, and Manage day-to-day administrative tasks related to event planning, such as maintaining event checklists, reports, timelines, task lists; and note-keeping for Event team meetings
• Collaborate with cross-functional teams (marketing, sales, operations) to align event objectives with business goals
• Track and analyze event metrics, provide post-event reports, and recommend improvements
• Create and maintain speaker/sponsor event status sheets as well as speaker/sponsor communication
• Provide on-site event support, including hospitality and real-time problem solving
• Track expenses, process invoices, and support budget reconciliation
• Our Tech Stack: Google Suite, LinkedIn/X, Asana, Figma