Workplace Manager, Sofar Ocean

• If you love making spaces work beautifully for people and teams—and you’re always looking for fresh, fun ways to boost morale and foster connection—you might be just who we’re looking for
• 4+ years of experience in workplace management, facilities coordination, or hospitality (including leadership roles in service-oriented industries)
• Strong working knowledge of facilities-related systems, equipment, and infrastructure, with the ability to oversee maintenance, repairs, and services
• Exceptional organizational skills and the ability to juggle multiple projects simultaneously with strong attention to detail and follow-through
• Excellent communication abilities, both verbal and written, with a focus on delivering clear and friendly communication
• A service-oriented mindset, with a commitment to delivering a consistent and welcoming employee experience
• Proactive, resourceful, and energized by challenges that require creative problem-solving and innovative solutions
• Enthusiastic about creating functional, engaging spaces that reflect team values and enhance productivity
• Reliable, flexible, and comfortable working independently in a dynamic startup environment
• Willing to roll up your sleeves and handle day-to-day tasks—no task is too big or too small
• Positive, professional, and aligned with Sofar’s core values, with a can-do attitude that inspires those around you
• Pride and ownership of your role drive your commitment to excellence

Desirable

• Sofar is on the lookout for an innovative and proactive Workplace Manager to lead our day-to-day office operations and create a vibrant, efficient, and inspiring workplace
• In this role, you’ll combine organizational excellence with creative thinking to ensure our office supports a thriving company culture, adapts seamlessly as we grow, and celebrates both the big and small wins of our amazing team
• You will report to Sofar’s Head of People and work closely with the other members of the Operations and People Team
• Take full ownership of the workplace, proactively addressing facility needs to ensure smooth, efficient daily operations
• Manage vendor relationships (catering, maintenance, janitorial, event staff, etc.), coordinating and directing contractors to ensure compliance with policies and delivering high-quality services
• Maintain office supply inventory and resolve workplace issues promptly (e.g., restroom floods, refrigerator malfunctions) to minimize disruption and maintain a well-functioning workspace
• Track and manage budgets, submit and process vendor invoices, and ensure cost-effectiveness
• Implement preventive maintenance schedules, conduct regular inspections, and ensure compliance with health, safety, and environmental regulations
• Anticipate future needs and proactively identify and resolve issues to maintain a safe, organized, and inspiring workplace that enables Sofarers to do their best work
• Stay current with industry trends, and recommend innovative solutions to improve facilities management processes
• Partner with the People Team to foster a vibrant and connected office culture by organizing impactful events like our Annual Onsite Week or other memorable gatherings
• Develop meaningful ways to celebrate wins—big and small—whether recognizing team-specific achievements or company-wide milestones, to boost morale and foster a sense of accomplishment
• Bring creativity to the workplace by introducing thoughtful enhancements and engaging touches that make the office an enjoyable and inspiring space
• Welcome guests, investors, clients, and candidates with warmth and professionalism, ensuring every visitor feels welcome and supported
• Adapt and optimize the office as we grow, designing solutions for evolving needs, such as reconfiguring spaces to accommodate team growth or creatively maximizing comfort and collaboration
• Bring fresh ideas into the workplace that reflect Sofar’s values and culture, ensuring the space evolves in step with our company identity
• Leverage strong organizational and project management skills to manage multiple responsibilities efficiently and deliver results with minimal oversight
• Proactively communicate with Sofar’s team members to ensure they have timely and clear updates about office activities, changes, or events, fostering transparency and minimizing disruptions
• Maintain and update Standard Operating Procedures (SOPs) to keep workflows streamlined, ensuring everyone has the resources they need to work effectively