Administrative Assistant, Hadrian

• Bachelor’s degree or equivalent combination of education and experience
• 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO
• Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info
• Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists
• Valid driver’s license and reliable transportation to carry out work and other related tasks
• 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required
• Hyper detail-oriented: you don’t let anything slip
• This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 50 pounds
• Occasional travel required, primarily to provide support for onsite visits, meetings, or launches involving the Office of the CEO

Desirable

• We are seeking an Administrative Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization
• You will report to the Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency
• Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant, who sets daily priorities and direction
• Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours
• Act as a true extension of the Executive Assistant, absorbing scheduling, follow-through, and standalone projects so the Office of the CEO stays focused on its highest-value work
• Serve as the communication liaison between the Office of the CEO and internal stakeholders, ensuring every interaction is timely, clear, professional, and handled with discretion
• Coordinate all domestic and international travel end to end, from flights, ground transportation, and accommodations through detailed itineraries, and adjust in real time when plans shift
• Support external visits and internal gatherings hosted by the Office of the CEO, from early planning through on-site execution and follow-up