Senior Accounts Payable Specialist, Project X
$75-85k
Out-of-home advertisement provider
Posted today
Out-of-home advertisement provider
21-100 employees
Posted today
$75-85k
21-100 employees
Company mission
Project X's mission is to bring out-of-home advertisement to life through a combination of innovative technology and inspiring people.
Role
Who you are
- We’re looking for a precise, smart, and team-oriented person with:
- Experience:3-5+ years of progressive, hands-on Accounts Payable experience handling high-volume supplier and vendor invoices, supplier onboarding, and payment runs
- Delegation: Proven experience auditing payment files, reviewing work, and coordinating workflows with offshore, third-party, or junior team members
- Industry Background: Media industry or advertising agency experience is strongly preferred (OOH experience is a major plus); experience in a high-volume, multi-vendor transactional environment required
- Technical & System Skills: Advanced proficiency in MS Excel (vlookups, pivot tables). Experience with ERP systems such as Sage Intacct or NetSuite preferred
- Quality Control & Compliance: Exceptional analytical skills with a focus on supplier onboarding standards, approval controls, data accuracy, and payment validation
- Proactive Communicator: Strong verbal and written communication skills to liaise comfortably across internal leadership, offshore teams, and external vendor partners
- Process-Driven Problem Solver: Self-motivated with the ability to identify process bottlenecks, establish streamlined workflows, and manage tight deadlines in a dynamic agency setting
What the job involves
- The Senior Accounts Payable Specialist plays a critical role in our media agency finance function, overseeing the accuracy and efficiency of both media owner payments/reconciliations and company overheads
- In addition to managing complex AP workflows, this role will directly oversee and review the work of our offshore AP support team, serving as the primary quality control point for invoice coding and payment file preparation. This is an ideal role for an experienced AP professional looking to step into a high-visibility, senior individual contributor role within a fast-paced specialist media environment
- Payment Run Ownership: Own the semi-monthly payment run review process. Audit and validate payment files prepared by the offshore team for accuracy, cash flow alignment, and strict payment approval compliance before submission, while continuously identifying opportunities to refine and optimize the payment workflow
- Supplier Onboarding & Compliance: Ensure strict compliance across all supplier onboarding procedures, vendor master data maintenance, payment term validations, and internal payment approval controls
- Offshore Team Oversight & Quality Control: Oversee day-to-day outputs of our offshore AP team who handle high-volume invoice coding, data entry, and initial payment file preparation; review work for accuracy, provide ongoing guidance, and maintain clear standard operating procedures
- Media Accounts Payable & Reconciliations: Perform high-level matching, auditing, and reconciliations of media owner/vendor invoices against campaign buy data and internal financial systems; manage complex discrepancies and high-priority accounts
- Overheads Accounts Payable: Oversee end-to-end processing for company overhead vendor invoices (e.g., IT, subscriptions, consultants, and general operational costs), ensuring proper contract matching and approval workflows
- Vendor Relations: Serve as the main escalation point for vendor statement reconciliations, billing disputes, and payment status inquiries
- Mailbox & Workflow Management: Manage the AP queue and mailbox, ensuring queries are triaged effectively between the internal team and offshore partners
- Month-End Close Support: Support the month-end close by ensuring accurate and timely AP sub-ledger close, reconciliations, and accruals
- Process Improvement: Identify and implement improvements to AP processes, increasing efficiency and scalability
- Cross-Functional Collaboration: Partner cross-functionally across operations, media, client development, and finance to streamline billing workflows, improve data integrity, and maintain strong internal controls
Our take
Out-of-home (OOH) advertising has existed long before the rise of advertisements on digital devices, and this has resulted in campaigns becoming antiquated and lacking innovation. Whilst cookies, location data, and other data points are used to help optimize and manage digital advertising, OOH advertising does not see such benefits, ultimately reducing campaign success and efficiency.
Project X provides OOH advertisement services, empowering its clients to navigate traditional and digital OOH media through data-driven solutions. The company's campaigns utilize the data and KPIs of each client to customize each OOH campaign, negotiate rates, provide customized art productions, and produce real-time analytic reports to increase campaign performance visibility.
Whilst OOH advertisement is nothing new, Project X stands out by recognizing the lack of data applications for existing campaign providers, helping its clients to modernize and optimize the way they present their campaigns. Through its in-house productions teams, data-driven approach, real-time reporting, and management services, the company aims to optimize the success of OOH campaigns for its clients, future-proof their business practices, and optimize revenue.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
12% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Mar 2014
$2m
EARLY VC
Sep 2010
$1.1m
SEED
Total funding: $3.2m
Company benefits
- 401k matching program
- Generous parental leave policy
- Unlimited vacation time
- Health, dental, vision and life insurance
Company HQ
Financial District, New York, NY
Leadership
John Laramie
(CEO)Experience as Brand Manager and Coordinator for The Beanstalk Group from 2006 to 2010. Founder and CEO of ADstruc since 2009.
Josh Warrum
(COO)Experience as Associate General Counsel of The Beanstalk Group from 2007 to 2010. Founder of Warrum Law, PLLC from 2009 to 2016.
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