Executive Assistant, Babylist
Office Administrator
$66.4-99.6k
+ Equity + Bonus
Online universal baby registry
Be an early applicant
Online universal baby registry
501-1000 employees
Be an early applicant
$66.4-99.6k
+ Equity + Bonus
501-1000 employees
Company mission
To help expecting parents get exactly what they need for the arrival of their new baby.
Role
Who you are
- Onsite Availability: Must work onsite at our Emeryville office full-time
- Experienced: 3+ years in a similar administrative or office coordination role, both is best!
- Problem-Solver: You love figuring things out and making processes better
- Resourceful & Proactive: You don’t wait to be told—you jump in and get things done
- Energetic & Positive: Your enthusiasm helps create a vibrant office culture
- Detail-Oriented: You sweat the small stuff to make sure nothing falls through the cracks
- Excellent Communicator: Clear, friendly, and professional communication skills
- Tech-Savvy: Comfortable with office tools (Google Workspace, Slack, project management tools)
- Great Communicator: You utilize clear, concise communication and are comfortable interacting with all levels of leadership and staff
- Flexible: Happy to pitch in wherever needed, from office tasks to team support
- Growth- minded: You want to learn and grow and are eager to take on new tasks
What the job involves
- We’re looking for a smart, resourceful, and energetic Executive Assistant & Office Administrator to join our Emeryville office. This dual role is perfect for someone who’s as comfortable managing executive calendars as they are creating a vibrant and organized office environment. You’ll be the go-to person for making things happen, supporting our leadership team, and keeping the office buzzing with positive energy
- Manage complex calendars, schedule meetings, and submit expense reports for executives
- Proactively order lunch for executive meetings such as board meetings and monthly in-person executive meetings being hyper conscious of food allergies in the team
- Organize meetings by scheduling both in person and virtual meetings, send reminders, and follow up
- Handle vendor relationships including communications and office-related orders
- Schedule a variety of all company meetings including offsite calendar holds and calibration meetings
- Take pride in ensuring the Emeryville office is organized, welcoming, and fully stocked
- Manage office vendors, supplies, and equipment to keep everything running smoothly
- Plan and coordinate team events, meetings, and celebrations - we work hard and want to celebrate our accomplishments and milestones!
- No job is too big or too small. Make coffee in the morning and clean up dishes in the afternoon. Make sure the fridge is always stocked with drinks and there are healthy snacks in the office
- Assist in broader people/TA tasks such as supporting our Fulfillment &Operations recruiting events and onboarding assistance when needed
- Anticipate needs and resolve issues before they arise
Our take
Since its 2011 launch, Babylist has grown into one of the most highly rated baby registries in the US. The difference it offers is that it allows users to include products from any store in their registries. On top of this, the company’s model also focuses heavily on creating informational content, which allows it to generate ad revenue while building customer loyalty.
Originally scaled with fairly low venture funding, Babylist claims half of new parents in the US now use its services. This, given that the baby products industry is worth close to $90 billion, shows the immense growth of the company as well as speaking to the impact it has made in the space.
Babylist has seen strong funding in the past which fuelled projects such as the launch of virtual showrooms, and facilitated the company's expansion further into the market. The company acquired Expectful, a health and wellness tool, in 2023 with the long-term vision to combine the companies into a larger health and wellness media property, that can help people navigate all parts of parenthood from fertility to diapers.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Nov 2021
$40m
SERIES C
Total funding: $40m
Company benefits
- HAPPIER WEEKENDS – We work to live, not live to work. That means we generally don’t work nights or weekends, and we offer 10 paid holidays throughout the year, in addition to your paid time off.
- PAID TIME OFF THAT WORKS FOR YOU – Life is unpredictable. Use your time off for what you need, whether that’s a vacation, family event or a day to unplug.
- PARENTAL LEAVE – We offer a flexible, 12-week paid parental leave policy.
- FLEXIBLE BENEFITS – Choose from benefits that support your working style, whether that's remote, in the office or something in between.
- HEALTH & WELLNESS – Wellness benefits include 100% paid coverage for medical, vision and dental for full-time employees.
- BABYLIST STORE DISCOUNT – All full-time employees receive a generous Babylist Store discount.
Company values
- We Love Our Users: This is our superpower. We listen to our users relentlessly to earn their trust and find better and better ways to support them as they tackle this thing called parenthood.
- Eye on the Horizon: We are building a lasting business by focusing on the long term for our users. Day-to-day we focus on what's directly in front of us with an eye on what's ahead. We are prepared to go against what is popular or trendy at the moment in order to serve our longer-term goals. We keep one eye on the horizon with the right mix of data, intuition, and user understanding to validate our decisions.
- Always Be Learning: We approach things with a growth mindset as individuals and as a company. We believe high performance comes from curiosity and an eagerness to find ways to improve. We foster an environment where everyone can feel comfortable asking hard questions in order to learn. We are resilient.
- Intentionally Focused: In order to do hard things, we must work on the most important things first. We see the biggest impact when we simplify problems and solutions and pare back any distractions.
- Be Your Own CEO: As a remote company, we must approach our work with ownership and accountability. To have the impact we want to have, we need to excel at management, execution, and communication. We are excited and engaged with the work we do. We understand the broader context of our work and make decisions that support those efforts. We take responsibility and deliver.
Company HQ
Emeryville, CA
Articles
Leadership
Natalie Gordon
(CEO)Former Software Engineer at Amazon. Initially founded Babylist as a side project and has since taken the company to a market leading status.
Salary benchmarks
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Diversity, Equity & Inclusion at Babylist
- Babylist is committed to anti-racism and inclusivity. It’s their mission to create a supportive and inclusive community for parents of all kinds, and equally important to create a supportive and inclusive environment for Babylist employees.
- We educate employees about and give them the words to challenge microaggressions because language is a powerful indicator of belonging.
- We create a safe place for people to investigate their own blind spots and racism that come from growing up in a racist society.
- We commit to challenging our own biases and those of people around us.
- We construct our company programs and processes to screen and correct for bias and unintended impact on underrepresented groups.
- We use our reach and our resources to support those who are doing anti-racist work that benefits our users and communities.
- We commit to dismantling systemic racism in the ways that it creeps into corporate structures:
- We interview manager candidates for diversity, equity and inclusion aptitude so everyone has a manager who supports their sense of belonging. If the candidate doesn’t pass, they won’t be hired.
- We articulate our anti-racist stance in our onboarding program so it’s clear where we stand.
- We survey the team annually to make sure we understand inclusivity and belongingness at Babylist.
- We measure the efforts of our DEI programs so we know if they’re working and can set objective goals to fix them if they’re not.
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